What are the responsibilities and job description for the Executive Assistant position at Ikon Search?
We're partnering with a fast-growing, venture-backed technology startup in the defense space that is looking for an exceptional Executive Assistant to work closely with the Founder and become a key part of the business as it scales.
This is not a traditional, checkbox administrative role. The Founder operates in an extremely fast-moving environment where priorities can shift quickly, and this person will serve as a trusted right hand, bringing structure, anticipating needs, and taking ownership of whatever needs to get done.
The Role
You’ll work directly alongside the Founder with exposure across the business, including:
- Managing a complex and constantly evolving calendar, meetings, correspondence and travel
- Coordinating recruiting activity, candidate scheduling and interviews as the team grows
- Managing important follow-ups across clients, government stakeholders, legal partners and other external relationships
- Coordinating vendors, procurement and ongoing requests
- Supporting special projects and broader business operations
- Helping coordinate events, hospitality, expenses and day-to-day office needs
- Keeping priorities moving when the Founder is unavailable and ensuring nothing falls through the cracks
- Taking on broader responsibilities as the company continues to scale
Who We’re Looking For
We’re keeping the profile intentionally broad. Previous experience supporting a Founder or C-level executive within a startup, technology, aerospace or defense environment would be highly relevant, but we’re ultimately looking for evidence of exceptional ability rather than checking every box.
You’ll likely be someone who is:
- Highly organized, proactive and exceptionally reliable
- Comfortable operating with ambiguity and rapidly changing priorities
- Able to anticipate needs rather than waiting for direction
- A strong communicator with excellent judgment and emotional intelligence
- Confident interacting with senior executives, clients and high-level external stakeholders
- Tech-savvy, resourceful and able to figure things out independently
The company is currently operating in the Coronado/San Diego area and plans to establish a permanent San Diego office. There is flexibility around remote work, although local candidates who can provide in-person support, particularly during the initial stages-are preferred.
Compensation is flexible and competitive based on experience, with potential additional performance-based incentives.