Benefits Specialist

Description

We are redefining enterprise storage by delivering proven data resilience, performance, and flexibility without the complexity or constraints of legacy solutions. As one of the most widely deployed storage platforms in the world, our technology already powers critical infrastructure for businesses, research institutions, and government agencies across 200 countries and millions of users. Our mission is simple: to be the most trusted name in data storage.

Founded in Silicon Valley in 2002 under the name iXsystems, we are a profitable, independent company with a culture rooted in trust, curiosity, technical excellence, and continuous improvement. Whether you work remotely or on-site, you’ll be part of a team that values collaboration and meaningful impact—where people come before profit, and bold ideas drive the future of data infrastructure.

If you’re ready to help shape the future of enterprise storage, we’d love to connect.

Position Overview

The Benefits Specialist will be responsible for the design, implementation, and administration of our benefits packages, ensuring they are competitive, cost-effective, and compliant with all applicable regulations. This role requires a strong understanding of benefits administration, excellent communication skills, and the ability to work effectively with employees, vendors, and internal stakeholders.

This is a hybrid position in our Campbell, CA office (3 days per week in office).

Base Pay Range
$80,000 – $110,000 USD annually

The final offer will take into account factors such as location, education, and prior experience to ensure fair and competitive compensation.

We also offer a comprehensive benefits package including health, dental, vision, disability, and life insurance; paid time-off; 401(k); health and flexible spending accounts; stock purchase plan; and more.

Expected Posting Timelines
This position will be open for a minimum of 5 days, up to 90 days.

The Day-to-Day

Benefits Administration

• Oversee daily administration of all employee benefits programs (health, dental, vision, life, disability, 401(k), voluntary benefits).

• Assist with administration of equity programs including stock options (ISO, NSO) and restricted stock units (RSUs).

Program Design and Implementation

• Evaluate current benefits offerings and recommend improvements or new programs.

• Lead implementation of new programs including communication and enrollment.

Vendor Management

• Manage vendor relationships (insurance carriers, TPAs, brokers).

• Support negotiations and ensure vendors meet service level agreements.

Compliance

• Ensure compliance with federal, state, and local regulations (ERISA, ACA, COBRA, HIPAA).

• Stay current on benefits laws and regulations and implement updates as needed.

Employee Communication

• Create and deliver communication materials to educate employees.

• Conduct new hire orientations and open enrollment sessions.

Data Analysis and Reporting

• Analyze data to assess effectiveness and recommend improvements.

• Provide monthly and quarterly reports on utilization and costs.

Problem Resolution

• Serve as primary point of contact for employee benefits inquiries.

• Resolve complex benefits issues in a timely manner.

Budget Management

• Assist in budget development and monitor expenses.

Leave Administration

• Manage leave programs (FMLA, disability, other leave types).

• Ensure compliance and accurate payroll processing for employees on leave.

HRIS Management

• Maintain accurate employee benefits data in the HRIS system.

Benefits-Related Payroll Duties

• Oversee accurate processing of benefits payroll deductions.

• Reconcile deductions with invoices and collaborate with finance to resolve discrepancies.

• Support payroll by communicating deadlines, ensuring timely approvals, and reconciling hours.

Collaboration with Finance

• Work closely with finance to align benefits administration with payroll and reporting needs.

Education and Experience

• Bachelor’s degree in HR, Business Administration, or related field preferred (or equivalent experience).

• 3–5 years of benefits administration experience with strong knowledge of benefits laws/regulations.

• HR certification (SHRM-CP, SHRM-SCP, PHR, SPHR) or CEBS designation preferred.

• HRIS system experience required.

• Payroll process and vendor management experience preferred.

Equal Employment Opportunity
We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, sex, national origin, ancestry, disability, age, military status, marital or partnership status, gender identity or expression, sexual orientation, medical condition, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all terms and conditions of employment, including hiring, promotion, termination, compensation, and training.

Salary : $80,000 - $110,000