Deputy Director

Our Client, Help a Mother Out, is hiring!About our client:Help a Mother Out ('HAMO') works to improve baby and family well-being by increasing access to diapers for families in need. We distribute diapers through a network of social service partners operating within diverse communities, service models, and geographic focus. We also advocate for the inclusion of diapers in the social safety net. Since 2009, we have distributed over 75 million diapers, primarily in the Bay Area metropolitan region. We are a small and mighty organization; our workplace culture is centered on our core values of Gratitude, Compassion & Mutuality, Growth, Integrity, Inclusion & Belonging, and Sustainability.SummaryThe Deputy Director serves as HAMO's Chief Operating Officer and the Executive Director's second in command, bringing operational excellence to the organization's internal systems and capacity building. This role provides strategic oversight and day-to-day management of finance, administration, human resources, and government grants compliance while building scalable systems that support current operations and future growth. As a hands-on operational leader, the Deputy Director will balance big-picture thinking with meticulous attention to detail, cultivating a healthy workplace culture, maintaining exceptionally high standards, and ensuring organizational resilience through periods of growth and evolution. They will supervise staff and serve as the organization's senior representative when the Executive Director is unavailable. This is a rare opportunity for an operational leader who thrives as a strategic executor and collaborative thought partner. We value diversity in all forms. We strongly encourage bilingual and bicultural candidates to apply to our team. Primary ResponsibilitiesStrategic Operations & Organizational Development (30%)Partner with the Executive Director on strategy, priorities, and long-term planningDesign and implement scalable systems, policies, and proceduresLead capacity-building initiatives to improve organizational effectivenessEnsure operational systems support clean financial audits and organizational accountability through rigorous attention to detail and high standardsRepresent HAMO externally when the Executive Director is unavailableFinance & Administration (25%)Oversee all financial operations, including budgeting, forecasting, and monthly financial reporting, partnering with external accounting firm on technical accounting mattersLead annual budget development and provide regular financial analysis to leadershipManage accounting systems and ensure accurate, timely financial dataLead annual audit preparation and serve as primary staff liaison to auditorsManage vendor relationships and oversee facilities, technology, and administrative operations Human Resources & People Management (20%)Provide leadership for HR functions including recruitment, onboarding, performance management, professional development, and retentionDirectly supervise program and operations staffManage HR consultant and serve as operational executor for HR initiativesLead annual performance review processCultivate a positive, equitable workplace culture aligned with HAMO's core valuesCoach and mentor team members Government Grants Compliance & Administration (15%)Provide oversight of government grants portfolioEnsure compliance with all grant requirements, reporting deadlines, and internal controlsOversee grant budget management and financial reconciliationReview and approve grant reports before submissionServe as primary liaison to government funders on compliance matters Cross-Functional Support (10%)Foster collaboration and communication across all organizational functionsProvide backup support for critical organizational functionsSupport development operations, donor stewardship, and fundraising activities as neededContribute to community outreach, advocacy, and annual fundraisingPerform other duties as assigned that advance HAMO's missionQualificationsWith the understanding that no one person will offer every desired skill, compelling candidates will offer much of the following:Exceptional interpersonal communication and relationship-building skillsOutstanding organizational skills with meticulous attention to detail and follow-throughProven people management excellence with ability to build, lead, and develop teamsStrong financial acumen including budgeting, forecasting, and financial analysisSystems thinking with demonstrated ability to design sustainable processesCollaborative, servant leadership styleExperience with government grants compliance (strongly preferred)Adept at building relationships across all levels and constituenciesProficiency in financial management systemsSelf-motivated lifelong learner with high standards for excellenceCalm under pressure with ability to maintain effectiveness during dynamic situationsExperience navigating complex organizational challenges and making difficult decisionsPersonal attributes of integrity, discretion, intellectual curiosity, and cultural humilityDemonstrated commitment to communities centered in our program workWe know there are strong candidates who may not have all the qualifications above. If you have skills and experiences that we have not thought of and would be an asset to the role, please apply.Position RequirementsAbility to perform the duties described above. A typical means of acquiring those abilities would be:7-10 years of progressive responsibility in nonprofit management, with at least 3-5 years in senior operational/financial leadership rolesBachelor's degree or equivalent work experience; relevant graduate degree may substitute for some years of experienceProficiency in database systems, Microsoft Office, QuickBooks, Google Workspace, with strong accuracy standardsValid California driver's license and reliable transportationAbility to lift and carry up to 30 lbs. occasionallyFlexibility for occasional weekend/evening hoursCommitment to hybrid work environment (80% virtual / 20% in-person)Compensation & BenefitsThis is a full-time, exempt position with growth potential. Starting compensation is $140,000 annually. Comprehensive benefits package includes health insurance, long-term disability/life insurance, 401K matching, vacation, holiday, and sick time.HAMO is committed to paying competitive industry wages with annual salary reviews. In an effort to increase pay equity, we do not participate in salary negotiations.Office and HoursOur office is in Oakland (near Jack London Square) with weekly in-person team meetingsCompany hours are 9 am5 pm; flexibility determined in collaboration with the Executive DirectorAdditional hours, occasional nights, and weekends as neededThe organization greatly values work/life integration and employee well-beingTo Apply (Please read these instructions carefully)Please submit your resume along with a cover letter stating why you are interested in this position, the experience that uniquely qualifies you for the role, and why you want to work at HAMO. Applications without a cover letter will not be considered for reviewHelp a Mother Out is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

Salary : $140,000