What are the responsibilities and job description for the Operations Administrative Assistant position at IES Safety LLC?
IES Safety, LLC – Administration Division is seeking full-time Operations Administrative Assistant to support daily operations at our Louisville office. This is a full-time, in-person position responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate is well-organized, reliable, and able to effectively manage multiple priorities in a dynamic professional setting.
Key Responsibilities
The Operations Administrative Assistant will carry out a range of administrative responsibilities, including but not limited to:
- Proofreading and formatting reports, policies, correspondence, and other business documents for accuracy and consistency
- Typing and preparing professional documents and presentations
- Entering and maintaining data in internal databases and tracking systems
- Greeting and directing office visitors in a professional manner
- Answering and routing incoming phone calls
- Monitoring and responding to general email inquiries
- Managing incoming mail, deliveries, and packages
- Maintaining organized filing systems, both digital and physical
- Assisting with the preparation and distribution of company newsletters
- Scheduling meetings and managing calendars as directed
- Supporting additional administrative tasks necessary for the efficient operation of the office
Required Qualifications
- High school diploma or equivalent required; associate’s degree preferred
- Minimum of 2 years of administrative experience preferred
- Proficiency in Microsoft Office Suite, including:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook and calendar management
- Microsoft Teams
- Strong written and verbal communication skills
- Excellent proofreading and document formatting skills
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Professional demeanor and customer service mindset
Preferred Skills
- Experience working in a professional services, safety, engineering, or consulting environment
- Familiarity with database entry and document management systems
- Ability to maintain confidentiality and handle sensitive information
Benefits
- Medical
- Dental
- Vision
- Health Savings Account
- Health Reimbursement Arrangement
- Life and AD&D Insurance
- Disability Insurance
- Aflac Policies
- 401k with match
Work Environment
This position is based full-time at our Louisville office. The role involves regular in-person engagement with staff, clients, and visitors. The selected candidate will be expected to maintain a professional office presence and support a structured operational environment. A business casual dress code is required for this position.
Compensation and Benefits
Compensation will be commensurate with experience. A competitive benefits package is available for full-time employees. If you are organized, dependable, and take pride in producing accurate and professional work, we encourage you to apply.
Notice To Third Party Agencies
IES Systems, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of IES Systems, LLC. IES reserves the right to hire the candidate without reservation, and no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.