Administrative Assistant (Quick Hire!)

General Job Description

Immediate Hiring - Apply Today!

We are seeking a proactive, highly organized, and dependable Administrative Assistant to join our growing team. This position is essential to the day-to-day success of our operations, providing administrative, scheduling, and accounting support while serving as a key communication link between office staff, field personnel, vendors, subcontractors, and customers.

The ideal candidate is detail-oriented, able to manage multiple priorities, and thrives in a fast-paced environment. If you enjoy problem-solving, staying organized, and being an important part of a team, we encourage you to apply.

Responsibilities

Administrative Support

• Handle incoming/outgoing mail and packages
• Maintain organized filing systems (electronic and paper)
• Perform clerical tasks: filing, scanning, copying, data entry
• Manage office supplies and inventory
  
  
  

Scheduling & Dispatch

• Coordinate warranty dispatch and production scheduling
• Assist with scheduling field personnel and managing calendars
  
  
  

Accounting Support (AP/AR)

• Assist with Accounts Payable (invoice processing, vendor communication)
• Support Accounts Receivable (invoicing, payment tracking, follow-ups)
• Maintain accurate financial records and data entry
  
  
  

Document Management

• Prepare reports, spreadsheets, and correspondence using Microsoft Office
• Maintain and organize electronic records
  
  
  

Team Support

• Provide support to office and field staff
• Coordinate travel arrangements as needed
• Communicate with vendors and subcontractors
• Assist with ordering materials and supplies
• Perform additional duties as assigned
  
  
  

Minimum Education

None

Minimum Years Of Experience

0-2

Qualifications

Specific Qualifications

Required

• 1 year of administrative or receptionist experience
• Experience with scheduling/dispatch coordination
• Basic experience with AP/AR processes
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organization and attention to detail
• Ability to multitask and meet deadlines
• Excellent communication skills
• Must successfully pass all required pre-employment screenings, including background check
  
  
  

Preferred

• Bilingual (English/Spanish)
• Experience in construction or skilled trades
• Experience with Microsoft Dynamics
  
  
  

Work Environment And Phyisical Requirements

• Ability to sit, stand, walk, bend, reach, and perform repetitive motions throughout the workday
• Frequently use a computer, telephone, copier, scanner, and other standard office equipment
• Ability to lift, carry, and move files, office supplies, and packages weighing up to 25 pounds
• Ability to maintain focus and accuracy while performing detailed administrative tasks in a fast-paced environment
• Primarily works in a professional office setting with frequent interaction with office staff, field personnel, customers, vendors, and subcontractors
• Occasional visits to warehouse, shop, or jobsite locations may be required to support operations and coordinate activities
• May be exposed to varying noise levels and environmental conditions when visiting field or production areas
• Ability to manage multiple priorities, adapt to changing schedules, and meet deadlines in a dynamic work environment
• Occasional overtime or flexible work hours may be required based on business needs
• Regular, reliable, and punctual attendance is an essential function of this position
  
  
  

License Required

Yes

Job Locations

US-GA-Lithia Springs

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One - and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs
  
  
  

EEO Statement

PLEASE NO AGENCY CALLS.

NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

IES Participates in E-Verify/IES participa en el programa E-Verify

E-Verify Information/ Información sobre E-Verify

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Right to Work/Ley de Derecho al Trabajo

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