Receptionist Office Assistant

We are seeking a Receptionist/Office Admin for our busy San Diego office. This is a onsite roles 5 days a week.

Job Summary:

As first-line representative for IES Commercial, Inc., the Receptionist is responsible for pleasantly greeting and efficiently directing guests/callers to their appropriate destinations.

General Job Duties and Responsibilities:

·       Responsible for answering incoming telephone calls and connecting them to the correct person or department

·       Responsible for greeting customers and other visitors, determining their needs, and referring them to the appropriate staff member, opening the front door which is always locked.

·       Keeps detailed notes of messages when applicable.

·       Represents IES Commercial, Inc. in a positive, professional manner to both internal and external customers.

·       Orders weekly office supplies as requested.

·       Sorts daily mail and faxes and distribute appropriately.

·       Tracks and logs incoming checks.

·       Completes other responsibilities as assigned

Physical and Mental Requirements:

·       Administrative Assistant Must possess the ability to learn Company policy/procedure/protocol and to become familiar with customers/vendors having access to the building.

·       Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s).

·       Must promote the Company culture and mission to all employees, vendors, clients and business partners.

·       Must possess proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel.

·       Must be able to manage multiple tasks/projects simultaneously.

·       Regular attendance is mandatory.

Education, Certification, License, and Skill Requirements:

·       Must possess at least a High School diploma or GED equivalency

·       Must have some experience in customer interface, such as liaison between the customer and the Company.

·       Must possess a minimum of one (1) year clerical experience in an office environment.

·       Must have a minimum of one (1) year experience in a Receptionist position.

·       Must be able to effectively operate basic office equipment and computing devices commonly used in an office environment.

·       Must be proficient with Microsoft Office (Word, Excel), email systems and internet usage.

·       Must meet Company minimum driving standards.

·       Must be able to manage multiple tasks/projects simultaneously

Career Path:

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