MFC Training Coordinator

Job Description

The Materials and Fuels Complex (MFC) at the Idaho National Laboratory (INL) is seeking a Training Coordinator reporting to the MFC Training Manager within the MFC Integrated Support Division.

INL is recognized as the lead national laboratory for DOE-NE, providing much of the nuclear research, development, and demonstration capability needed to move nuclear innovation forward to deployment. MFC hosts a unique combination of personnel, facilities and infrastructure and offers the ability to perform research and development of nuclear fuels from fuel design, development and fabrication through post irradiation analysis.

Responsibilities

Must work with a high degree of independence and advanced computer skills to provide all aspects of MFC personnel training coordination in accordance with applicable regulatory and company requirements. Key functions of the role are:

• Support the MFC Training department by performing training coordination activities to ensure MFC personnel are properly trained and qualified to perform their assigned tasks.
• Training coordination activities include use of the TRAIN application to develop, maintain, and administer job codes, qualifications, employee training plans, required readings, administrative forms and reports; track employee training requirements and schedule training compatible with employee work schedules; ensure training documentation is correct and entered into the TRAIN system; and process training administrative actions per Lab-wide Training and Qualification Manual.
• Provide all aspects of training record coordination for MFC Training Department in accordance with applicable regulatory drivers and company procedures. This includes filing, data entry into company databases, and preparing training records for permanent storage. Serve as a training records and schedule interface for all levels of management, subject matter experts, instructors, employees and assessors.
• Serve as information point for worker training/retraining. Modify training plans when employee assignments change.
• Schedule appropriate classroom(s) and prepare physical setup. Proctor exams.
• Coordinate with others from across the company and external to INL to schedule personnel in training classes.
• Set up training job codes, training qualifications/ qualification codes, and training courses.
• Use the TRAIN application to develop, maintain, and administer job codes, qualifications, employee training plans, required readings, administrative forms, and reports; track employee training requirements and schedule training compatible with employee work schedules; ensure training documentation is correct and enter into the TRAIN system; and process training administrative actions per Lab-wide Training and Qualification Manual.
• Print rosters for instructors as needed. Receive class rosters and enter into database.
• Perform testing and piloting support for changes made to TRAIN reports, server migrations, and tools to ensure correct functionality and validate no unintended consequences resulting from the changes.
• Serve as a training records interface for all levels of management, subject matter experts, instructors, employees, auditors, and assessors.
• Compile and distribute training schedules and reports. Complete monthly deficiency reports, operational readiness reports and training needs reports to ensure that personnel have the necessary training to have competencies commensurate with their assigned responsibilities. This includes running reports, updating the Annual Training Plan and submitting the information to the appropriate management personnel to take corrective action.
• Participate in INL Training Coordinator Meetings.
• Other duties as assigned.
  
  

Minimum Requirements

• Level 3: High School or equivalent and 4 years related experience.
• Relevant experience includes experience coordinating schedules, maintaining records or databases, supporting compliance or qualification activities, organizing training or meetings, customer or employee support, administrative support, document control, or other related experience in an office, industrial, laboratory, manufacturing, educational, military, or regulated environment.
  
  

The Ideal Candidate Will Have

• Experience as a training coordinator.
• Vocational Certificate in office or business management.
• Experience with a training records system such as TRAIN.
  
  

Job Information

• The pay range for this position is: Level 3 ($22.93/hr - $37.82/hr). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
  
  

Physical Requirements

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires the operation of office equipment. The employee must occasionally lift and/or move up to 25 pounds with assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with people is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.