What are the responsibilities and job description for the Administrative Assistant (Coeur d'Alene) position at Idaho Forest Group?
The Administrative Assistant will perform a wide variety of administrative and clerical tasks. Duties include providing support to our site leadership, Accounting, Human Resources, employees and customers assisting in daily office needs and managing our company’s general administrative activities.
Key Responsibilities
Responsibilities include but are not limited to the following:
Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).
Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.
Key Responsibilities
Responsibilities include but are not limited to the following:
- Act as the point of contact for leaders, employees, and external partners.
- Answer and direct phone calls, emails, and inquiries to the appropriate parties.
- Assist with purchasing supplies and maintaining office stock inventory.
- Organize and maintain file systems.
- Support the accounting team with AP processes and special projects
- Assist with onboarding new employees, including preparing welcome materials and scheduling orientation.
- Maintain accurate and confidential electronic employee records.
- Help coordinate employee communications, notices and policy updates.
- Support employees by addressing basic HR related questions and directing them to appropriate resources as needed.
- Prepare outgoing mail and correspondence, including email and faxes.
- Prepare reports and documentation as needed for meetings and take minutes.
- Make travel and meeting arrangements.
- Assist in planning and organizing company events, meetings, and conferences by coordinating the logistics, including venue bookings, catering, and materials.
- Other duties as needed.
- High school diploma or GED required
- 2 years of experience as an Administrative Assistant or other relevant experience
- Skills:
- The ability to manage time, prioritize tasks, and meet deadlines.
- Discreet and respectful of confidential information.
- Attention to Detail: The ability to identify errors, inconsistencies, and inaccuracies.
- Proficiency in computer systems including but not limited to Microsoft Excel, Word, PowerPoint, electronic scheduling, and e-mail.
- The ability to express ideas clearly and effectively, both verbally and in writing.
- Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.
- Valid Driver’s License with acceptable motor vehicle history for business travel in company vehicle.
- Exposure to or experience with AP functions.
- Exposure to or experience with HR functions.
- Associates degree
Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
- Bend at waist – occasional
- Twist upper body – occasional
- Stoop – occasional
- Lift above waist height – occasional
- Lift over 50 lbs. - rare
- Repetitive use of hands – constant for clerical duties
- Stand/walk – occasional
- Sit – frequent
- Vision – near and far correctable; depth perception
- Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies
Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).
Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.