What are the responsibilities and job description for the Administrative and Events Coordinator position at ICX Group?
Location: Ponte Vedra, FL | Workplace: Onsite| Industry: Nonprofit | Employment Type: Contract | Full-Time
Company & Role Highlights
A dynamic nonprofit organization dedicated to supporting innovative research and programs seeks an organized and proactive coordinator. This role focuses on managing administrative responsibilities, coordinating special events, and providing logistics support for key meetings and conferences. The candidate will be integral to ensuring operational efficiency and smooth program delivery across multiple organizational streams.
Job Duties
Company & Role Highlights
- Support for organizational programs and events to ensure seamless execution
- Backup coverage for executive administrative functions to maintain continuity
- Opportunity to contribute to high-impact initiatives within a motivated team
A dynamic nonprofit organization dedicated to supporting innovative research and programs seeks an organized and proactive coordinator. This role focuses on managing administrative responsibilities, coordinating special events, and providing logistics support for key meetings and conferences. The candidate will be integral to ensuring operational efficiency and smooth program delivery across multiple organizational streams.
Job Duties
- Manage routine administrative tasks, including document prep, correspondence, and scheduling for the team.
- Oversee organizational data and contact records in various systems, supporting diligence and follow-up.
- Facilitate logistics for meetings, site visits, and scientific reviews, including travel arrangements and preparing materials.
- Coordinate and support the planning and execution of special events and conferences.
- Support board and internal meetings with scheduling, materials, and on-site logistics.
- Serve as an emergency backup for executive administrative functions during absences or high demand periods.
- Proven organizational skills with a high level of accuracy and follow-through.
- Experience managing calendars, preparing documents, and handling logistics support.
- Strong written and verbal communication abilities.
- Ability to work independently with a collaborative mindset.
- Proficiency in office suite tools, virtual meeting platforms, and shared files.
- Prior experience supporting nonprofit, grants, or healthcare-related organizations.
- Knowledge of Salesforce, PitchBook, or similar data systems.
- Familiarity with event planning and conference coordination.
- Background in supporting scientific or research-focused programs.
- Competitive non-profit organization benefits package including health and wellness options.