Personal Assistant to Executive

Job Summary

A busy executive is seeking a highly experienced and proactive Personal Assistant to manage a wide range of personal, household, and administrative tasks. This role is ideal for a resourceful professional with a strong background in personal support, household coordination, and multi-tasking in fast-paced environments. The Personal Assistant will play a key role in keeping daily operations running smoothly, supporting both the executive and their family, and ensuring seamless coordination across various aspects of personal and professional life.

Key Responsibilities

Provide comprehensive personal and household support to a busy executive, ensuring day-to-day operations run smoothly. This includes managing personal calendar, coordinating travel arrangements, handling reservations, and preparing for events and family gatherings. You’ll be responsible for running errands (groceries, prescriptions, dry cleaning, general shopping), overseeing home maintenance and service vendors, and supporting family logistics such as school drop-offs and appointments. Support family members, if needed.

Additional duties include pet care, vehicle maintenance coordination, tracking and reconciling personal and business expenses, stocking and packing for trips, and maintaining clear communication with both household and office staff. The role requires a high level of discretion, adaptability, and attention to detail, with the ability to anticipate needs and respond proactively in a fast-paced, dynamic environment.

Qualifications

Candidates should have 3–5 years of experience in a personal assistant or similar support role, with a proven ability to manage multiple tasks efficiently and discreetly. Strong organizational skills, excellent communication, and comfort with technology and scheduling tools are essential.

A valid driver’s license, reliable transportation, and a clean driving record are required. The ideal candidate is resourceful, proactive, and a team player who thrives in a fast-paced environment. Local to Los Angeles preferred; proximity to ZIP 90069 is a plus.

Required Skills

• Exceptional organizational skills with the ability to manage multiple tasks and priorities efficiently
• Strong written and verbal communication, including professional email etiquette
• Tech-savvy, with proficiency in Microsoft Office and online scheduling tools
• Discretion and confidentiality in handling sensitive personal and professional matters
• Problem-solving and resourcefulness, with a proactive approach to anticipating needs
• Time management and ability to work independently in a fast-paced environment
• Interpersonal skills to collaborate effectively with household staff, vendors, and office personnel
• Flexibility and adaptability to respond to changing schedules and last-minute requests

Additional Details

• Competitive compensation (commensurate with experience)
• Flexible schedule (part-time or full-time)
• Three professional references required

If you are a detail-oriented professional who enjoys keeping things running smoothly and supporting a high-level executive, we’d love to hear from you.

To apply: Please submit your resume and a cover letter highlighting your relevant experience and availability.