Sr. Housing Coordinator (QU539001)

ESSENTIAL TASKS:

To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency.

1. Provide administrative and clinical supervision to the Housing Coordinators in accordance with agency and division policy.
2. Establish and maintain department work schedules in accordance with agency policy and assignments of staff.
3. Responsible for managing the completion of time clock edits of department staff.
4. Ensure department staff compliance with the agency's time and attendance policy; recommend disciplinary action for those out of compliance
5. Ensure department staff compliance with the agency's time and attendance policy; recommend disciplinary action for those out of compliance.
6. Manage the completion of department performance evaluations, recommend department staff for the employee recognition award and promotions.
7. Administer department disciplinary actions in accordance with agency disciplinary policy, conduct disciplinary counseling, complete disciplinary action reports, and recommend employee terminations as needed.
8. Review authorized department staff positions and personnel budget, submit Requests for Personnel (RFP), on vacant staff position(s), interview candidates for employment in accordance with agency policy and employment law; recommend changes to authorized staffing patterns and personnel budget.
9. Ensure that department staff have attended required in-service training and schedule employees to attend both in-service training and training provided by vendors; conduct training on clinical subjects, charting, fire safety plan, fire drills, emergency plans and procedures, building security, volunteers and interns, and site-specific exposure control plan.
10. Manage departmental employee accident reporting and initial submission of workers' compensation claims.
11. Monitor department employee morale and the climate of the work environment to stop or eliminate sexual harassment or any form of employee harassment or employee discrimination
12. Monitor department employee accrual totals, approve or recommend approval of employee requests for time off, and notify the Department of Human Resources when an employee should be placed on or taken off Family and Medical Leave (FMLA); maintain contact with staff while out on FMLA
13. Conduct department employment interviews that meet federal, state, and agency regulatory guidelines.
14. Inform staff at meetings and in memoranda of agency policies, directives, and guidelines affecting the facilities management operations and personnel.
15. Conduct weekly meetings with Housing Coordinators to address: (a) length of stay, including barriers to attaining employment and housing goals; (b) the clinical status of residents; (c) service plan reviews; and (d) coordination with other staff.

16. Can perform all functions of a Housing Coordinator...

1. Develop and maintain relationships with housing providers and the Veterans Administration.
2. Develop and maintain community resource guides for each of the five boroughs.
3. Find suitable permanent housing in the community.
4. Serve as a liaison between the residents and landlords regarding move-in schedules, leases, rent, and utility issues;
5. Collaborate with case management staff to understand the specific housing needs and preferences of residents and act accordingly when searching for housing options.
6. Serve as liaison to the Veterans Administration to identify housing for residents who qualify for VA housing.
7. Participate in ongoing reviews of existing linkages for their adequacy and seek to extend the program’s and ICL’s linkages as part of Continuous Quality Improvement.
8. Document efforts to locate and secure housing for residents.
9. Assist in the orientation of new personnel when requested.
10. Maintain up-to-date, accurate individual paper and electronic case records as directed by the Program Director..
11. Comply with attendance and timekeeping rules and report reliably and regularly to work on an ongoing basis.
12. Attend regularly scheduled clinical meetings, staff meetings, and supervision, as well as in-service training and
development activities.
13. Review the staff communications log and make entries concerning essential elements of information designated by
program management.
14. Obtain and maintain CPR and First Aid certifications.
15. May have on-call responsibilities.
16. Comply and promote compliance with all applicable laws, regulations, and agency policies, helping to strengthen and
maintain an ethical organizational culture.
17. Immediately report serious incidents, allegations of abuse, incidents, or sensitive situations, and complete the incident
reports in accordance with agency policy.
18. Perform other job-related duties as assigned.