Logistics Analyst II

IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both Government and Corporate Clients. IBEX was named to the INC 5000 list of fastest-growing companies four years in a row and most recently won the 2024 US Health & Human Services Woman Owned Small Business of the Year Award. IBEX has grown substantially year over year since its founding in 2012.

At IBEX, our core values are exemplified through our people, products/services, processes, and daily activities! If you have the skills and experience and align with these core values, this position is for you!

• Passion for Success
• Committed to collaboration and innovative thinking
• Respectful of all perspectives and dedicated to teamwork
• Do the right thing, even when no one is watching
• Improving businesses & communities through collaborative solutions

Human Resources Environmental, Social, and Governance Statement

At IBEX, we recognize that our employees are our greatest asset and the foundation of our success. The Human Resources department is at the forefront of embedding Environmental, Social, and Governance (ESG) principles into the heart of our workplace culture, talent management, and operational practices. Our commitment to ESG within HR reflects our dedication to creating a sustainable, equitable, and ethical working environment for all our employees.

JOB DESCRIPTION

Position: Logistics Analyst II
Reports To: Director of Program Management
Location: Joint Pathology Center, 606 Stephen Sitter Avenue, Silver Spring, Maryland 20910 (Main location); Joint Pathology Center, 8901 Rockville Pike, Building 17B-Room 4013, Bethesda, MD 20889.
Type: NonSCA, Full-Time

Job Summary: The Logistics Analyst II will provide logistical and material support to the Joint Pathology Center. The role centers on maintaining accurate inventory and storage of pathological materials such as microscopic glass slides, paraffin blocks, and formalin-fixed human and animal tissues. The analyst will support case processing and ensure efficient material tracking, movement, and storage in compliance with DoD and medical logistics standards.

Key Responsibilities:

• Acknowledge Receipt of Materials
  • Log microscopic glass slides, paraffin blocks, and formalin-fixed tissues into the computer tracking system using JPC accession numbers.
• Sort and File Materials
  • Sort and file materials received, using the computer system to maintain order by JPC accession number.
• Pull and Transfer Materials
  • Retrieve materials from files upon authorized request, record transfer in the computer tracking system, and forward to the requester.
• Assist with Periodic Audits
  • Help regularly audit the repository files to identify lost or misplaced materials.
• Load/Unload Shipments
  • Physically load and unload materials as they are received or shipped.
• Maintain Stock Records and Reports
  • Establish and maintain inventory documents such as material control logs, accounting, and supply reports.
• Conduct Quality Assurance Inspections
  • Perform QA inspections of assigned areas and respond to QA issues per regulatory requirements.
• Inventory, Maintenance, and Stock Rotation
  • Conduct inventory, manage maintenance, and stock rotation of equipment and supplies.
• Implement Inspection Programs
  • Monitor logistics preparation and ensure compliance with procedures for documentation, maintenance, preservation, use, and disposal of supplies.
• Review and Update SOPs
  • Ensure that Standard Operating Procedures are reviewed and updated accordingly.
• Perform Equipment Quality Control
  • Conduct quality control checks on equipment; follow procedures for proper storage, distribution, and protection, emphasizing safety and security.
• Assist with Equipment Policies and Procedures
  • Help implement policies/procedures related to equipment issuance, return, redistribution, and delivery.
• Assist with Locating Materials
  • Support professional staff in processing or locating required materials.
• Support Other Areas as Needed
  • Help other departmental areas as needed to ensure timely and accurate processing of case materials.
• Transport Patient Materials
  • Move active and inactive patient materials between operational locations.
• Adhere to Mandatory Documents and Change Orders
  • Follow all mandatory documentation and only implement changes with Contracting Officer approval.

Qualifications:

• High school diploma or GED.
• U.S. citizenship required.
• Valid driver’s license.
• Warehousing experience, including inventory control and material handling.
• Ability to climb ladders and lift/move heavy items regularly.
• Comfortable handling formalin-fixed human and animal tissue specimens.
• Knowledge of the Defense Supply System, including:
  • Defense Small Purchase Procedures
  • Defense Federal Acquisition Regulations (DFAR)
  • Supply Instructions
• Familiarity with medical and pharmaceutical terminology commonly used in hospital environments.
• Experience with supply automation systems, procurement procedures, and office software.
• Skilled in basic computer applications: word processing, email, spreadsheets, and data entry.
• Customer-focused with strong organizational and communication skills.
• Must pass a favorable federal background check and National Agency Check (NAC).
• Alignment with company IBEX Core Values and commitment to maintaining confidentiality.

Work Environment:

Primarily based in a laboratory and storage setting at the Joint Pathology Center. Frequent exposure to formalin-fixed biological materials, including human and animal tissue samples. Work is performed in secure, climate-controlled environments that comply with federal health and safety regulations. The role supports highly regulated clinical and research operations.

Physical Demands:

Must be able to lift, shift, and move heavy items regularly (equipment, medical supply boxes, slide cabinets, etc.). Frequent ladder use is required to access materials stored at height. Long periods of standing, walking, and material handling throughout the day. Regular pushing/pulling of carts or boxes containing biological materials.

Appearance:

Contractors are expected to maintain a professional and clean appearance appropriate for a clinical and scientific setting. Per safety guidelines, protective lab gear (e.g., gloves, lab coats, and masks) must be worn when handling biological materials. Contractors must also adhere to the Joint Pathology Center's dress code and PPE policies.

IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IBEX complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

IBEX expressly prohibits workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IBEX’s employees to perform their job duties may result in discipline up to and including discharge.