Project Manager

The Project Manager is responsible for the successful completion of a project, including maintaining schedules and budgets for individual projects. The Project Manager will plan, organize and control the activities of the project as well as his own activities to best accomplish the successful completion of all projects assigned to him/her. This position will assign the work to the project team and see that it is properly completed. When another firm is engaged as a sub-consultant, it is the Project Manager’s responsibility to see that the lines of responsibility are clearly defined and that there is adequate coordination between offices. The Project Manager must be capable and experienced, with authority to speak for the firm in dealing with the client and to direct and expedite the work. The Project Manager will be responsible for a portion of the profit center assigned to him/her.

Purpose of Position

The Project Manager is responsible for the overall supervision of those projects which are assigned to him/her to assure that the project conforms to the contractual agreement the firm has made to the client, and that the project is completed within the allocated period of time and within the budget that has been assigned.

Typical Duties

The following duties are typical of the position but are not all encompassing. Each person is expected to assist in whatever duties are required to deliver a quality product on schedule.

1. Receives project assignments from the group leaders.
2. Participates in preparing proposals.
3. Participate in presentations to clients.
4. Participates in preparation of contractual agreement with client.
5. Understand the requirements of the contract with the client.
6. Develops project task list to define scope of work.
7. Budgets and schedules each task of the project task list.
8. Participates in the selection of the project team.
9. Assigns project tasks, budgets, and schedule to team members.
10. Answers questions and gives daily guidance to team.
11. Responsible for the accuracy and quality of all technical work.
12. Monitors project tasks to maintain budget, schedule and scope of work.
13. Requests and obtains approval before performing services outside scope of work.
14. Reviews invoices before distribution to client.
15. Assists in collection of past-due accounts receivable.
16. Recognizes problems quickly and seeks advice from the group leaders.
17. Develops technical competence of project team members.
18. Responsible for written work submitted to the client.
19. Maintains contact with the client during the project and after project completion.
20. Promotes use of and participates in the development of company design and production standards.
21. Maintains neat and orderly work area which will allow access to project information to other team members.

Limits of Authority

May not change the scope of work or deviate from any other part of the contractual agreement without prior approval from client in writing. Within the project team, has the responsibility to assign work, to establish schedules, to instruct team members and critique their efforts. Does not have hire or fire authority but may recommend such actions.

Relationship to Others

A Project Manager must maintain a satisfactory client relationship. The Project Manager must be able to relate to clients in a mature, thoughtful, professional and pleasant manner. The development of technical skills of subordinates is also a part of the position, and this requires empathy, patience, understanding and a genuine interest in others. Promotes interdepartmental communications and cooperation.

Knowledge and Experience Required

1. Design or project management experience totaling a minimum of eight (8) years.
2. Bachelor of Engineering Degree or a vocational-technical degree.
3. Mechanical Project Managers must have a general understanding of mechanical systems, including plumbing, fire protection, heating, ventilating, air conditioning and temperature controls. Electrical Project Managers must have a general understanding of all electrical systems including electrical distribution, lighting and special systems.
4. Must understand all appropriate codes.
5. Must have the ability to utilize computer systems as a tool to effectively manage projects. Must understand CAD operations.
6. Must keep current in their job specialty through continuing education.
7. Must be capable of managing multiple projects and multiple project teams.
8. Must have developed the following skills: job knowledge, communication, leadership, planning, teamwork, decision-making, judgment and problem solving.

Accountable to: Principal-in-Charge

This position requires full-time in office during training period with the ability to work a hybrid schedule in the future.