Manager Medical Education

Employment Type: Full time Shift: Day Shift Description: Provides operational leadership and day to day management of the Education and Research Department medical education division through collaboration with colleagues, providers, academic institutions, and students. Responsible for planning, implementation, evaluation, and compliance of MercyOne Des Moines Medical Center accredited programs for undergraduate, graduate and post graduate medical. As the ACGME Institutional Coordinator for the Sponsoring Organization manager is responsible for and ensures that the American College of Graduate Medical Education (ACGME), policies, procedures, and relevant other legal, contractual, and regulatory requirements are met. This is achieved through collaboration with Program Directors, Coordinators, and the Graduate Medical Education Committee (GMEC). Serves as the liaison between Primary Health Care (PHC) and MercyOne Des Moines Medical Center. ESSENTIAL FUNCTIONS: Serves as GME institutional Coordinator. Maintains current knowledge of education methods and trends, policies, legal, regulatory and accreditation standards. Uses knowledge to develop, implement, review, and monitor department and ACGME institutional policies, procedures, and protocols to ensure compliance with MercyOne and ACGME policies, regulatory and accreditation standards. Develops and maintains detailed knowledge of ACGME training standards, CMS reimbursement, and CAP guidelines. Supervises the MercyOne Graduate Medical Education Office including all GME program coordinators. Collaborates with MercyOne Executive leadership team, RHM senior leadership teams, and RHM institutional coordinators. Supervises the coordinators of external medical learners. Coordinates all affiliation agreements which includes the master Des Moines University affiliation agreement. Responsible for developing Education Affiliation Agreements with medical and advance practice provider academic institutions and management of preceptor payments and record keeping. Oversees MercyOne Des Moines continuing medical education program. In conjunction with Trinity System resources (IPCE). Coordinates agendas, minutes and activities of the Graduate Medical Education Committee (GMEC) and MercyOne Des Moines/PHC Consortium Board in conjunction with the Regional Director of Graduate Medical Education and the Designated Institutional Official (Des Moines CMO). Oversees resident and fellow contract and benefits development and renewal. Collaborates with program coordinators to ensure submission of documentation for all governmental and regulatory audits, site visits, reaccreditations, and annual reporting for graduate medical education. Assist the Regional Director of GME in ensures proper process, procedure, and documentation of resident/fellow progress including incidents of non-satisfactory progression of learners and any resultant disciplinary actions. Collaborates with program coordinators to ensure successful recruiting of medical residents and fellows. Assists in development of annual operating and capital budget and plan integrated with MercyOne’s strategic plan. Prepares funding proposals, program records, and reports appropriate to assigned areas. Continuously assesses and improves processes, systems, services, and performance of the department. Monitors and analyzes colleague and student satisfaction, safety, and injury prevention, implements corrective plans as needed. Develops and maintains department staffing plan, detailing appropriate colleague classification and qualifications, projected volumes, and other relevant indicators. Participates in annual human resource planning and provides recommendations for proactive recruitment and long-term staffing needs. Responsible for hiring, orientation, and development of colleagues to include trimester reviews, annual evaluations, and discipline in conjunction with the Regional Director of GME. Maintains high levels of colleague engagement, working with colleagues to clarify expected outcomes and coaches toward success. Guide’s others in continuous learning, growth, and best fit in the organization. Regularly recognizes others for their contributions. Takes an active role in enhancing ability to carry out job functions through personal and professional/job-related growth and development and participates in medical center and/or departmental education programs. Leads, facilitates, coordinates, or participates in meetings and activities of assigned committees, work teams, strategy, and Performance Improvement teams. Maintains required confidentiality and abides by HIPAA regulations. Communicates with and performs duties following the philosophy of MercyOne Iowa Medical Centers and Trinity Health reflecting the organization's Mission, Values, and Guiding Behaviors. Supports and abides by all medical center, departmental, and safety policies and procedures. Proactively identifies safety concerns surrounding the work environment. Support the identification of and reporting on grants and other funding opportunities. Performs other responsibilities as requested by the supervisor, manager, or department head. ADDITIONAL FUNCTIONS : Maintains current knowledge of regulatory and accreditation standards, supports MercyOne in meeting standards. Completes and maintains Collaborative Institutional Training Initiative (CITI) Research Ethic Training (citiprogram.org). LEADERSHIP COMPETENCIES As a MercyOne Trinity Health Leader, the incumbent is expected to demonstrate leadership traits which support our Mission Statement and Core Values as identified below: Mission Statement: We, MercyOne Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities. Core Values: Reverence: We honor the sacredness and dignity of every person. Commitment to Those who are Poor: We stand with and serve those who are poor, especially those most vulnerable. Safety: We embrace a culture that prevents harm and nurtures a healing, safe environment for all. Justice: We foster right relationships to promote the common good, including sustainability of Earth. Stewardship: We honor our heritage and hold ourselves accountable for the human, financial and natural resources entrusted to our care. Integrity: We are faithful to those we say we are. MINIMUM QUALIFICATIONS: Education [formal]: Bachelor's degree required, in education or health-related field preferred. Master's degree preferred. Training Administrators of Graduate Medical Education Programs (TAGME) certification desirable. Experience: Minimum of three years of successful teaching or coordinating experience and/or experience in the identification, development, implementation, and evaluation of education or health care services and/or programming. Progressive experiences which demonstrate success in leading and/or participating in team processes. Supervisory experience preferred. Special Skills and Competencies: Excellent collaboration, organizational, and management skills. Excellent communication skills required, public speaking, presentation, and writing. Ability to motivate, inspire, maintain working relationships, and develop others. Ability to be involved in multiple projects simultaneously and succeed in an environment of a competing priorities High degree of initiative and judgment Project management skills. Strong technology skills including software ie. Word, Excel, PowerPoint, and AV equipment. Ability to work flexible hours. May require business hours, weekends, and travel. PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS Must be able to set and organize own work priorities and adapt to them as they change frequently. Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles. Must be able to travel to the various MercyOne and Trinity Health sites (30 – 50%) as needed. Must possess the ability to comply with Trinity Health policies and procedures. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.