Administrative Assistant/Truancy Support Position

Administrative Assistant/Truancy Support Position

Position Summary

The Administrative Assistant / Truancy Support position is a full-time, dual-role position within an alternative school setting. This individual provides comprehensive administrative support while also leading attendance monitoring and truancy intervention efforts. The ideal candidate is highly organized, technologically proficient, and knowledgeable in school systems, data management, and student support processes. This role is critical in ensuring efficient school operations and improving student attendance and engagement.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Previous experience in a school setting, preferably knowledgeable of truancy interventions
• Strong understanding of school systems, processes, and compliance requirements
• Proficiency in Google Workspace (Docs, Sheets, Forms, Slides, Drive)
• Experience with Student Information Systems (TeacherEase), preferred not required
• Excellent organizational, communication, and multitasking skills
• Ability to maintain confidentiality and professionalism at all times
• Experience working with at-risk youth and trauma-informed environments, preferred

Performance Responsibilities

Administrative Support

• Provide daily administrative support to school leadership and staff
• Manage front office operations, including answering phones, greeting visitors, checking in students, and handling inquiries
• Coordinate scheduling, calendars, and meetings
• Prepare professional correspondence, reports, and presentations using Google Workspace (Docs, Sheets, Slides, Forms)
• Support student enrollment, registration, and records management
• Ensure compliance with school policies, procedures, and confidentiality requirements
• Assist with Breakfast and Lunch procedures

Technology & Data Management

• Utilize Google Workspace to develop and maintain systems for organization, tracking, and reporting
• Maintain digital filing systems and databases with a high level of accuracy
• Support staff with basic technology needs and digital workflow processes
• Enter, monitor, and audit student data related to attendance, behavior, and academics
• Ensure data integrity across all school platforms and reporting systems

Truancy & Attendance Responsibilities

• Build positive, supportive relationships with students and families to encourage consistent attendance
• Monitor and track daily student attendance, identifying trends in chronic absenteeism
• Initiate and maintain consistent communication with families regarding attendance concerns (calls, emails, letters)
• Collaborate with school administration, home districts, and support staff to address attendance barriers
• Develop and support the implementation of attendance improvement and intervention plans
• Coordinate and participate in truancy meetings, re-engagement conferences, and family outreach efforts, and attend truancy review board as needed
• Document all attendance interventions and maintain detailed records for compliance
• Support adherence to state truancy laws, district policies, and reporting timelines

Skills & Competencies

• Strong attention to detail and data accuracy
• Ability to manage competing priorities in a fast-paced environment
• Effective communication and relationship-building skills
• Problem-solving and critical thinking abilities
• Cultural competency and commitment to equity and restorative practices
• Ability to work both independently and as part of a collaborative team

Work Schedule

• Full-time position aligned with the school calendar
• Occasional flexibility required for meetings, family engagement, or attendance interventions

Work Environment

• Alternative school setting serving diverse and at-risk student populations
• Trauma-informed, restorative practices-based approach
• Collaborative, student-centered team environment

Compensation

• $30,000 - 36,000 Depending on experience
• Benefits: I-KAN Employee Handbook

Salary : $30,000 - $36,000