What are the responsibilities and job description for the Accounts Payable (AP) Supervisor position at HydroJug?
Position Overview
The AP Manager oversees all aspects of the Accounts Payable function, ensuring accurate, timely processing and compliance with company policies and accounting standards. This leadership role includes managing a team, optimizing processes, and collaborating with cross-functional partners to support the organization’s cash-flow objectives.
Key Responsibilities
- Lead day-to-day AP operations: invoice receipt, coding, approvals, processing, and vendor payments (ACH, wire, check).
- Maintain vendor master data and controls; ensure clean vendor setup and segmentation.
- Reconcile vendor statements and aged payables; investigate and resolve discrepancies.
- Ensure timely month-end close activities related to AP (accruals, cutoffs, reconciliations).
- Implement and maintain AP process improvements and automation (AP workflow, OCR, supplier portals).
- Oversee tax and compliance requirements related to payables (1099s/other local tax docs).
- Coordinate with Procurement, Treasury, and Accounting for cash forecasting and payment scheduling.
- Manage relationships with key vendors and respond to supplier inquiries/escals.
- Prepare AP metrics and reports for finance leadership.
Day to Day Tasks
- Review and approve payment runs.
- Match invoices to POs and goods receipts; follow up on missing documentation.
- Post vendor invoices and account for early-payment discounts.
- Investigate aged items > 60/90 days and escalate as appropriate.
- Run weekly vendor payment schedule and ad-hoc vendor inquiries.
Required Qualifications
• Associate or Bachelor Degree
• 2 years of progressive AP or accounting experience
• Strong knowledge of ERP systems (e.g., NetSuite) and advanced Excel skills
• Analytical, problem-solving and project-management skills
• Strong interpersonal skills; ability to influence and collaborate across functions
Compensation & benefits (example guidance)
Salary range (U.S.): $50,000 - $75,000 base (DOE) Bonus based on KPI's
- Standard benefits: health/dental/vision, 401(k), paid time off, remote/hybrid flexibility
Salary : $50,000 - $75,000
