What are the responsibilities and job description for the Subcontracts Administrator III position at HydroGeoLogic, Inc?
Job Title: Subcontracts Administrator III
Location: Hazelwood, MO
Subcontracts Administrator III
Description/Job Summary
HGL - WHO WE ARE
At HGL, we value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. We provide opportunities for a dynamic work environment surrounded by industry leaders working to solve today’s environmental, infrastructure, and natural resources challenges.
HGL offers career advancement through internal and external training, skill advancement, and education. Projects at HGL span the United States and its territories all while solving problems associated with emerging contaminants (PFAS, radiological, and unexploded ordnance) along with traditional chemical contamination across all media.
With over 550 employees, HGL is large enough to execute high profile projects, but small enough that personal working environments are possible with senior management and HGL's talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future.
HGL - WE INVEST IN YOU
It’s not just a job, it’s your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. HGL’s mission is to continually deliver new solutions and technologies for the ever-changing range of environmental challenges encountered in today’s world. HGL’s corporate culture ensures you’ll be given the opportunity for career advancement while being supported by bright, highly productive peers and leaders.
POSITION DESCRIPTION
The Subcontracts Administrator 3 position involves overseeing the management of subcontracts, ensuring compliance with regulations, and collaborating with various stakeholders to achieve project goals. This role requires a thorough understanding of contractual obligations, excellent negotiation skills, and a keen eye for detail. The Subcontracts Administrator 3 is responsible for drafting, reviewing, and negotiating subcontracts and procurement agreements, monitoring subcontractor performance, and maintaining detailed files for all subcontracts and procurement agreements. They also coordinate with project managers to understand project requirements and timelines, resolve issues or disputes, conduct regular audits, and prepare reports on subcontractor performance and contract status. The ideal candidate for this position will have a Bachelor’s degree in Business Administration, Supply Chain Management, or a related field, experience with contract management software and procurement systems, and strong organizational, communication, and negotiation skills. The Subcontracts Administrator 3 will also be expected to mentor junior Subcontracts Administrators and engage with management to develop process improvements.
This is a full time on-site role based out of our St. Louis office in Hazelwood, MO, and will work four 10-hour days, Monday through Thursday from 6:30 AM - 5:00 PM.
Responsibilities/Duties
WHAT YOU'LL BE DOING
- The successful candidate will work closely with HGL project and program managers, as well as other members of the contracts and procurement team, and Government contracting personnel to administer subcontracts from solicitation through subcontract closeout.
- Will be responsible for the procurement of services and administration of subcontracts in accordance with federal procurement regulations, public law, Uniform Commercial Code (UCC), and the highest standards of good business practices.
- Will work with project managers to identify and procure subcontractor resources, equipment, and supplies associated with project technical and contract requirements.
- Will be responsible for reviewing subcontractor scopes of work in addition to evaluation of proposals and issuance of subcontract terms and conditions.
- Will be responsible for ensuring procurement and subcontracting opportunities comply with applicable base contract, task order, and FAR requirements in a CPSR compliant environment.
- Responsibilities will include compliance with subcontract consent requirements, drafting consent submittal requests for submission to the Government, and tracking when consent thresholds limitations, managing and negotiating subcontract changes and subcontract closeout, as well as other government contracts reporting and compliance efforts.
- Preparation of Invitation to Bid / Request for Proposals.
- Review of Subcontractor / Supplier proposals.
Required Skills
WHAT YOU NEED TO BE SUCCESSFUL
- Minimum of 6 years of experience performing the duties of a procurement/subcontracts specialist for federal government clients as well as experience in cost reimbursable, time and materials, fixed unit rate, and firm fixed price subcontracting.
- Detail Oriented – You pay attention to the details and ensure that all work is completed with highest degree of accuracy.
- Analytical Skills – You possess the ability to collect, organize, visualize, and assimilate data.
- Effective Communicator – This position requires strong interpersonal skills and a proven record of building relationships. You understand internal/external stakeholder requirements, expectations, and needs. You have excellent oral, written, editing skills, and presentation.
- Team Mindset – Strong service skills with the ability to work in a team environment and foster positive and collaborative work habits.
- Willing to Take Initiative – You like learning new things and take initiative to get results rather than waiting for things to happen. You can work independently with limited direction.
- Priority & Deadline Management – You understand what a priority is and can independently manage tight deadlines to completion.
- Microsoft Office – You are proficient in Microsoft Office and have advanced skills with Excel, Word and Adobe Professional.
- Bachelor’s degree in Business Administration, Accounting, Finance, Project Management, or related area, or a demonstrated equivalent combination of education, training and related experience.
- Working with and maintaining confidential information.
- Strong technical writing and documentation.
- Ability to conduct and supervise subcontract evaluations and negotiations.
- Working knowledge of federal, state and local labor laws and wage determinations (including union labor).
- Ability to work in a self-directed fast-paced results-oriented environment as well as a positive contributor in collaborative team.
Preferred Skills
WHAT YOU NEED TO STAND OUT – Preferred, not required
- Experience with various types of contracts, including Firm Fixed Price (FFP), Firm Fixed Price Level of Effort (FFPLOE), Cost Plus Fixed Fee (CPFF), Time and Materials (T&M) and Indefinite Delivery Indefinite Quantity (IDIQ) is a plus.
- Experience with government subcontract file documentation, CPSR requirements, and the proposal process for federal acquisitions is a plus.
- Ability to research and identify local regional resources for equipment, supplies and subcontracted services is preferred.
- Extensive experience focused on government contracting including AE and construction contracting, including commercial subcontracts review/negotiations, management of change orders, review of leases and licenses and other commercial agreements.
- Understanding of FAR/DFAR/EFARR compliance requirements and procurement procedures.
Details
MORE ABOUT HGL AND THE OPPORTUNITY
We are all unique in our experiences and diversity of backgrounds, yet we share a drive and vision in our belief that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors.
A pre-hire drug test is required.
Hours are 6:30 AM-5:00 PM Monday-Thursday.
We are an Equal Opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or other protected category. Some positions may require U.S. citizenship. Applicants who wish to request a reasonable accommodation during the recruitment process should contact Human Resources directly at 703-478-5186.
EEO notices: US Equal Opportunity Employment Poster, US Equal Opportunity Supplemental Poster, Know Your Rights, and Pay Transparency Notice.
A full list of benefits is available at www.hgl.com/careers/.
The salary range for this position ranges from $77,297 - $115,945. This position's final salary can be impacted by various factors including, but not limited to, contractual requirements, geographic location, job-related education, training, experience, and skills. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that are better aligned.
#LI-Onsite
Hours are 6:30 AM-5:00 PM Monday-Thursday.
Salary : $77,297 - $115,945