Accounting Specialist

Statement of Purpose: The Accounting Specialist supports the organization’s financial accuracy and operational efficiency. This role manages accounts payable, accounts receivable, expense reporting, reconciliations, and other core accounting activities with a focus on accuracy, compliance, and timeliness. By working closely with the accounting team, internal departments, vendors, and customers, this position helps strengthen financial processes, support informed decisions, and contributes to the success of the Accounting & Finance department.

· Process 100–250 vendor invoices each week by coding, matching purchase orders, and entering them accurately into the accounts payable system.

· Monitors the handling of the AP email inbox by the AI agent.

· Set up new vendors, maintain vendor records, and collect required documentation, including W-9s, vendor forms, and banking details.

· Review and reconcile vendor statements weekly and resolve discrepancies or missing invoices.

· Process weekly ACH and check payments and monitor utility invoices and payments.

· Maintain organized accounts payable records, including packing slips, purchase orders, vendor forms, and invoices.

· Enter and reconcile capital expenditure (CapEx) projects in the accounts payable system.

· Collaborate on accounting system automation initiatives to optimize financial processes.

· Review and enter credit card transactions.

· Work with employees to ensure invoices and payments are submitted accurately and on time.

· Verify and record expenses in accordance with company policies.

· Prepare and issue customer invoices on time.

· Follow up on overdue accounts in coordination with the Sales department.

· Prepare customer statements for the Sales department.

· Reconcile customer accounts and resolve discrepancies.

· Track contractor hours accurately and ensure timely submission.

· Prepare and post journal entries and complete account reconciliations.

· Assist with month-end close activities.

· Support internal reporting, audits, and compliance with GAAP and other applicable regulations.

· Maintain accurate, organized financial records and documentation.

· Partner with the Finance Manager and Controller to support efficient and accurate financial operations.

· Assist with additional finance functions and perform other duties assigned by the Finance Manager.

· Help improve accounting processes and internal controls in collaboration with the Finance Manager and Controller.

· Bachelor’s degree in accounting required

· 3–5 years of accounts payable and/or month-end experience strongly preferred

· Proficiency in Microsoft Dynamics 365 Business Central preferred

· Strong knowledge of GAAP and financial reporting principles

· Advanced Excel skills, including pivot tables and VLOOKUP

· Strong attention to detail and organizational skills

· Ability to prioritize work and manage multiple deadlines effectively

· Excellent communication, interpersonal, and customer service skills

· Ability to work effectively in a collaborative team environment

· Strong commitment to protecting confidential financial information

· In-office position with professional flexibility, provided work is completed accurately and on time

· Strong commitment to following accounting department policies and procedures

Pay: $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $65,000