What are the responsibilities and job description for the Database and Advancement Services Assistant position at Husson University?
Description
This position will provide administrative support to the Advancement team in their efforts to increase engagement with alumni and friends, ultimately boosting philanthropic support for the University. Key duties include gift processing and preparing acknowledgment letters, data entry and maintenance, managing electronic and physical filing systems, assisting with event planning, and performing general administrative tasks for the office. This role requires a highly detail-oriented, well-organized, and self-motivated individual who can prioritize tasks in a fast-paced environment.
Examples of Duties
Database:
- Responsible for processing gifts and acknowledgments accurately and timely, following IRS and CASE standards, as well as department protocols for documenting gifts and acknowledgments.
- Create and maintain accurate constituent records to include all alumni, past and prospective donors and event registrants.
- Manage event operations in Raiser’s Edge, Givesmart and on the Husson Alumni website, including but not limited to creating event records, importing registrations, updating attendance data, invoicing for events, generating reports, and maintaining the online event list.
- Assist with managing and executing a regular schedule of data imports from campus into Raiser’s Edge (examples: current students, athletics, awards, degree completion).
- Provide professional support to the staff in implementing donor recognition, donor stewardship and other related activities.
- Assist in the coordination of donor recognition and stewardship events.
- Coordinate specific donor communications such as pledge reminders and statements of understanding for endowed funds.
- Respond to inquiries or questions from alumni and campus partners.
- Handle administrative duties for the Office of Advancement, including office supply orders, scheduling appointments, and setting up meetings.
- Assume ownership of filing systems (electronic and paper), including developing procedures or policies to ensure accurate and timely filing of material.
- Assist in event preparations, including working with internal and external partners, preparing needed materials for events and assisting at events, as needed.
- Coordinate Advancement events at which the President is attending or hosting with the President’s office. Assures timely submission of event requests, briefings and follow-up.
- Other duties may be assigned as needed.
Typical Qualifications
An associate's degree required, bachelor's degree preferred, or five years of experience in data management, gift processing, or in an administrative support capacity is required.
KNOWLEDGE, SKILLS, and/or ABILITIES:
- Microsoft Office proficiency (Word/Excel/Powerpoint) is required
- Database experience, particularly with Blackbaud Raisers Edge preferred
- Work well independently, showing the ability to take responsibility and ownership for assigned tasks.
- Strong organizational and time management skills, particularly the ability to prioritize work and manage multiple projects simultaneously while meeting deadlines are crucial.
- Highly detail-oriented with a critical eye for accuracy and consistency regarding data entry and analysis.
- Strong interpersonal skills and enjoy working with and talking with the public, but at the same time understand the need for discretion and confidentiality.
- Occasional evening and weekend work is required.
Supplemental Information
HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
**Exact compensation may vary based on skills, experience, and location.**
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