What are the responsibilities and job description for the Bookkeeper position at Hussey-Mayfield Memorial Public Library?
Are you familiar with public accounting bookkeeping and excited about the work environment offered by a public library in quaint Zionsville? HMMPL has a rare opening on its accounting team for a Bookkeeper. This position is in-person/ons-site at the Zionsville branch.
The Bookkeeper maintains information input and output records, reconciles the books monthly, and enters reports into the Gateway platform. This position assists the Finance Manager in maintaining ledgers and various records required by the State Board of Accounts (SBOA) and Department of Local Government Finance (DLGF).
Here's What You'll Do
- Inputs information into the accounting software, including recording journal entries for payroll, cash receipts, and accounts payable
- Issues checks for accounts payable at the request of the Finance Manager
- Manages all credit card activity, including reconciliation of statements
- Manages cash received at public services areas and reconciles receipts
- Weekly check and cash deposits
- Processes payroll and benefits
- Performs financial support for library administration
- Prepares reports and financial statements at the direction of the Finance Manager, Director of Operations, and the Executive Director
- Updates accounting spreadsheets
- Prepares monthly reports for the Board of Trustees meetings
- Assists in preparing and filing all required governmental financial reports
- Coordinates and manages gift and donation funds and grants
- Assists Finance Manager as directed at verifying information outputs for federal and state reports and payroll registers for accuracy
- Assists in developing procedures for performance of a variety of financial management duties; writes Standards of Operations for finance procedures
- Assists with preparing the annual budget and Annual Financial Report
- Assists with biannual audits from the SBOA (State Board of Accounts)
- Other duties as assigned
What You'll Bring
Required
- Associate's degree in accounting or finance
- Experience in public finance for non-profits
- 3 years minimum of relevant professional experience working in a finance field
- Proficiency with Windows-based and Microsoft computer systems and electronic bookkeeping
- Excellent organizational skills
Preferred
- Blackbaud Financial Edge Software experience
- Library finance experience
- Previous experience in payroll preparation and employee benefits
What We Offer
- 30-40 hour work week
- 24 days of PTO
- 10 paid holidays & 1 floating holiday
- Medical, dental, vision, and life insurance
- Paid parental bonding leave
- Two retirement plan options - to help you plan for your future how you want
- Health Savings Account & Flexible Savings Account
- Employee Assistance Program
- Short-Term & Long-Term Disability
Salary : $22 - $26