Payroll Coordinator

Hurricane City

Administration

Payroll Coordinator

Full-Time Position

Salary

$56,784.42 - $84,766.20 depending on experience.

Benefits

Hurricane City covers 100% of the premiums for the High Deductible health plan for full-time employees and their qualified dependents.
To find out more about our benefits package, please contact the Human Resources Department.

General Purpose

Performs a variety of complex, technical clerical duties as needed to expedite maintenance and processing of time records, payroll, benefit programs and related information.

Supervision Received

Works under the general supervision of the City Manager.

Essential Functions - (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Receives and processes payroll time sheets; prepares biweekly payroll; determines employee earnings, calculates employee withholdings (i.e., state taxes, federal taxes, social security, retirement, and insurance).
• Performs computer entries and operates computer programs to complete payroll processes and prints payroll checks; maintains year-to-date records of wages, deductions, taxes and benefits.
• Maintains computerized payroll records showing employee pay rates, withholding allowances, benefit deductions, and other authorized payroll withholdings; distributes withholdings to various accounts; coordinates and resolves payroll problems and questions; informs employees of policies, procedures, and practices affecting payroll.
• Performs computer entries of sick leave, annual leave and comp time accrual and usage; calculates employee totals and balances for leave accounting; prepares and distributes leave record reports.
• Makes federal withholding tax deposits; reconciles and generates checks for payroll deductions/benefits with various private, state and federal agencies; creates correcting general ledger entries for payroll, benefit and withholdings.
• Responds to employment questionnaires and surveys; completes or responds to employment verification requests from various lending institutions, local agencies or other organizations with a legitimate need to know; processes and follows-up on wage garnishments by federal, state, and county court orders.
• Assures accuracy, completeness, and timely delivery of W-2's for tax purposes; prepares annual reports of payroll, retirement and disability insurance programs.
• Prepares and processes various local, state, and federal reports as required; prepares monthly or quarterly financial reports and payments related to payroll including federal taxes, state taxes, unemployment compensation, state industrial insurance, retirement, credit union, COBRA, etc.
• Coordinates and administers the onboarding process for all full-time, part-time, and elected officials; prepares and processes new hire paperwork, ensures required employment and payroll documentation is completed, and serves as the primary contact for questions regarding payroll, earnings, benefits, leave, and related employment matters.
• Assists Human Resources with maintaining employee employment records and file folders; assures proper documentation related to applications, evaluations, enrollment documents, W-4's, I-9's and related materials.
• Performs related duties as required.

Minimum Qualifications

• A bachelor's degree in accounting, finance, or a related field.
• One year of administrative and/or lead supervisory experience.
• Working knowledge of payroll systems.
• Comfortable with Microsoft Excel

Knowledge, Skills, and Abilities

• Working knowledge of general office maintenance and practices.
• Knowledge of filing systems (alpha and numeric), recording and filing procedures and
• Exercise initiative in recommending and implementing process improvements while maintaining accuracy and compliance..
• Interpersonal communication skills and telephone etiquette.
• Some knowledge of laws and regulations governing accounting responsibility and payroll processing; general office management; inter-personal communication skills.
• Ability to work quickly and accurately with numbers; perform advanced mathematical
• Work under time pressures in meeting deadlines; communicate effectively and verbally and in
• Develop and maintain effectively working relationship with elected officials, professionals, the public and fellow employees.
• Organizational and time management skills.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office.
• Strong work ethic.
• Establish and maintain effective working relationships with those contacted in the course of work

Typical Physical/Mental Demands/Working Conditions

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, sitting or standing for extended periods while assisting customers and while operating assigned office equipment. Walking, standing, stooping, sitting, reaching and light lifting. Talking, hearing and seeing essential in the performance of daily tasks. Common eye, hand, and finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability and critical thinking. Considerable exposure to stress as a result of human behavior, including dealing with unpleasant, angry or discourteous individuals as part of the job requirements.

Condition of Employment

Employee may be required to work extended or irregular hours such as nights, weekends and holidays. Hurricane City employment can require employees to occasionally work outside of their normal job duties to assist with city sponsored events and/or projects. The employee is expected to forgo normal work duties to assist with the completion of these events and/or projects. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

Please Note: The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

Hurricane City is an Equal Opportunity Employer.