Accounts Payable & Vendor Operations Associate

Position Summary

Hunter Quinn Companies is seeking an Accounts Payable & Vendor Operations Associate to support the continued growth of our Homebuilding and Land Development operations throughout the Southeast.

This position plays a critical role in ensuring vendor invoices, subcontractor payments, credit card transactions, construction draw support, and vendor compliance activities are processed accurately and timely across multiple entities. The ideal candidate is highly organized, detail-oriented, comfortable working with large transaction volumes, and eager to learn the financial operations of a growing real estate development and homebuilding company.

This role will work closely with the AP Senior Lead, Accounting Team, Construction Operations, Purchasing, Land Development, and external vendors while helping maintain strong internal controls and efficient payment process.

Responsibilities

Accounts Payable Processing

• Review, code, and process vendor invoices across multiple companies and projects.
• Verify proper approvals, supporting documentation, and account coding.
• Match invoices to purchase orders, contracts, and receiving documentation where applicable.
• Maintain invoice workflow queues and ensure timely processing.
• Assist with weekly and bi-weekly payment runs.
• Respond to vendor inquiries regarding payment status, account balances, and invoice discrepancies.

Vendor Management & Compliance

• Assist with onboarding new vendors and subcontractors.
• Maintain vendor records, W-9s, insurance certificates, and supporting documentation.
• Monitor vendor compliance requirements and communicate deficiencies to vendors and internal teams.
• Support year-end 1099 preparation and vendor reporting requirements.
• Maintain organized electronic vendor files and documentation.

Credit Card & Employee Expense Administration

• Assist in the administration of the Company's Ramp credit card platform.
• Review employee expense submissions and receipts for policy compliance.
• Monitor outstanding transactions and follow up on missing documentation.
• Assist with monthly credit card reconciliations and reporting.

Construction & Development Support

• Assist with invoice collection and organization for construction and land development draw requests.
• Support accounting documentation needed for lender funding packages.
• Verify invoices and supporting documentation are properly retained for audit and lender review purposes.
• Assist with tracking vendor payments related to development projects, vertical construction, and model homes.

Cash Management Support

• Coordinate payment schedules with the Accounting Team to support cash management objectives.
• Assist with tracking approved invoices awaiting payment.
• Support positive pay, ACH, and electronic payment processes.
• Help maintain accurate vendor aging and open payable reports.

Process Improvement & Team Support

• Identify opportunities to improve AP workflows, automation, and efficiency.
• Assist with month-end closing activities related to accounts payable and accrued expenses.
• Support internal and external audit requests.
• Cross-train with other accounting team members to provide departmental coverage as needed.
• Perform other accounting and administrative duties as assigned.

Experience

• Associate's Degree in Accounting, Business, Finance, or related field; or equivalent experience.
• 2 years of accounts payable, bookkeeping, or accounting support experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong written and verbal communication skills.
• Experience in construction, homebuilding, real estate development, or related industries.
• Experience with Sage Intacct, Ramp, Bill.com, or similar accounting platforms.
• Understanding of job costing and project-based accounting.
• Experience working in a multi-entity environment.
• Knowledge of lien waivers, vendor insurance compliance, and construction draw processes.

About Hunter Quinn Homes

Hunter Quinn Homes began as a hometown builder with a promise. Give our homeowners a gratifying experience, from choosing their home to handing over the keys, and beyond. Every day, our team fulfills this promise with in-depth knowledge, unmatched expertise, and personal service that has been our benchmark since day one.