Project Coordinator (Part-Time)

Position Summary

Hunter Excavating is seeking a dependable, organized, and detail-oriented Project Coordinator to provide administrative support to our Operations and Project Management teams. This part-time position plays an important role in keeping projects organized by managing documentation, preparing proposals, tracking deadlines, maintaining project information, and supporting day-to-day office operations.

This is primarily an administrative coordination role, not a project management position. The successful candidate will help keep projects moving by ensuring information is organized, documentation is complete, and communication is timely.

Schedule: Approximately 20 hours per week with flexibility based on business needs.

Essential Responsibilities

Proposal & Administrative Support

• Read and review Requests for Proposals (RFPs) and bid documents.
• Prepare, edit, proofread, and distribute proposals and supporting documents.
• Organize electronic project files and maintain accurate records.
• Track proposal deadlines, project milestones, and required documentation.
• Maintain project files, correspondence, and document templates.
• Coordinate and schedule meetings, appointments, and project-related calendars for project managers and office staff.

Project Coordination

• Maintain project information within company software platforms, including Pipedrive, Trello, and Microsoft 365.
• Update project status and workflow as information is received.
• Monitor deadlines and remind team members of upcoming deliverables.
• Communicate with Project Managers and coordinators regarding priorities and outstanding items.
• Assist with collecting project documentation and closeout information.

Customer & Office Support

• Professionally answer phones and respond to customer inquiries.
• Communicate with customers, vendors, municipalities, and business partners by phone and email.
• Welcome visitors and provide general office support.
• Assist with document preparation, filing, scanning, and data entry.
• Support office staff with administrative projects and other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, or project coordination experience preferred.
• Experience in construction, excavation, paving, engineering, or municipal contracting is helpful but not required.

Skills & Abilities

The ideal candidate will demonstrate:

• Excellent attention to detail.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision.
• Professional written and verbal communication skills.
• Strong customer service skills.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams).
• Ability to learn and effectively use online software platforms such as Pipedrive and Trello.
• Strong proofreading, writing, and editing skills.
• A positive attitude and willingness to support a collaborative team environment.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift or carry up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Benefits

• Accrued Sick Time
• Employee Referral Program Bonus
• Employee Discount

Pay: $27.00 - $30.00 per hour

Location:

• South Londonderry, VT 05155 (Preferred)

Ability to Commute:

• South Londonderry, VT 05155 (Required)

Work Location: In person

Salary : $27 - $30