Payroll & HR Administrator

Key Responsibilities

Payroll Administration & Management

• Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce
• Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay
• Manage payroll audits, reconciliations, and pre- and post-processing validations
• Maintain compliance with federal, state, and local wage and hour laws
• Partner with Finance on payroll reporting, general ledger alignment, and reconciliations
• Resolve payroll discrepancies and employee inquiries with urgency and precision
• Maintain payroll records in accordance with regulatory requirements

HR Administration 

• Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations
• Ensure accuracy of employee data impacting compensation, benefits, and timekeeping
• Support benefits administration as it relates to payroll deductions and reporting
• Partner with HRBPs and leadership to ensure compensation changes are properly documented and executed
• Maintain personnel records and ensure appropriate documentation is stored and accessible

HR Data & Analytics

• Maintain high standards of data integrity within UKG UltiPro
• Develop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends
• Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement
• Support leadership reporting needs with clear, actionable insights
• Assist in building dashboards and metrics that inform decision-making

Compliance & Process Improvement

• Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies
• Maintain audit readiness at all times, including documentation, reporting, and system accuracy
• Identify inefficiencies in payroll and HR workflows and implement process improvements
• Support HR audits, compliance reviews, and regulatory reporting
• Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities
• Create and maintain SOPs for payroll and HR administrative processes

Qualifications

• Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred
• 3 years of payroll and HR administration experience, preferably in healthcare or a multi-state environment
• Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required
• Deep understanding of payroll processes, wage and hour laws, and tax compliance
• High proficiency in Excel and HRIS reporting tools
• Exceptional attention to detail with a zero-error mindset
• Strong analytical and problem-solving skills
• Ability to handle sensitive and confidential information with discretion
• Strong communication skills with the ability to work cross-functionally

What Success Looks Like

• Payroll runs are accurate, on time, and audit-ready every cycle
• HR data is clean, reliable, and decision-ready
• Issues are identified and solved before they become problems
• Processes are streamlined, documented, and scalable
• Leaders trust the data and rely on you for answers