What are the responsibilities and job description for the Construction Project Coordinator I/II position at Humboldt County?
DEFINITION
Under direct or general supervision, performs project management tasks for small facilities design and construction projects from conception to completion; coordinates with other County departments and stakeholders regarding each project’s scope of work, scheduling, quality assurance, and closeout; assists Capital Projects Architects, the County Architect, and/or other County staff with tasks associated with the coordination of large County facilities design and construction projects; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direct (Construction Project Coordinator I) or general (Construction Project Coordinator II) supervision from assigned management or supervisory personnel. Exercises no direct supervision of staff.
CLASS CHARACTERISTICS
Construction Project Coordinator I: This is the entry-level classification in the Construction Project Coordinator series. Initially under close supervision, incumbents learn and perform routine work in one or more areas of facilities design and construction project management. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Construction Project Coordinator II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised at project-specific progress milestones and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Construction Project Coordinator II: This is the journey-level classification in the Construction Project Coordinator series. Positions at this level are distinguished from the Construction Project Coordinator I by the performance of the full range of duties as assigned, working independently, taking on larger and more complex projects or assignments, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from the Construction Project Manager in that the latter is a licensed engineer or architect and independently manages large and complex Public Works construction projects.
Positions in the Construction Project Coordinator I/II class series are flexibly staffed and positions at the II level are typically filled by advancement from the I level after gaining the knowledge, skill, and experience which meet the qualifications for, and after demonstrating the ability to perform the work of, the higher-level classification.
EXAMPLES OF DUTIES
Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I Level) positions.
- Independently manages small facilities construction projects from conception to completion, controlling cost and schedule, and resolving issues that pertain to successful project delivery.
- Assists Capital Projects Architects and/or other County staff in the coordination of large and/or complex construction projects.
- Reviews project assignments and related documentation and completes project setup activities using templates and in accordance with department standards.
- Conducts physical site visits to assess existing conditions, reviews proposed scopes of work and evaluates site logistics of construction projects.
- Coordinates with outside construction consultants, contractors, and vendors and Facilities staff to request and receive proposals, quotations, estimates, and other documentation; finalize and execute agreements in support of assigned projects; and refine project scope, cost, and schedule as necessary.
- Monitors and tracks progress on assigned facilities projects and provides reports and status updates to supervisor and others as requested.
- Maintains project-related records, agreements, documents, and correspondence.
- Identifies potential problem areas in advance and takes corrective action or notifies competent authority as necessary.
- Reviews change in program plans requested by client departments and provides advice on budget, time, and utility implications.
- Coordinates and monitors construction inspections.
- Performs other related duties as assigned.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
QUALIFICATIONS
The requirements listed below are representative of the knowledge and ability required.
Knowledge of:
- Principles and practices of facility design and construction project management.
- Basic construction terminology.
- Principles and practices of public agency contract administration.
- Applicable federal, state, and local laws, regulations, standards, and policies of design and construction, including those specific to public buildings.
- Principles of estimating project costs and monitoring project budgets.
- Permitting process for commercial and/or governmental facilities projects.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
- Read and interpret engineering and architectural plans and specifications.
- Prepare basic project budgets and schedules.
- Manage, organize, and coordinate the various components of construction projects.
- Coordinate multiple projects simultaneously.
- Identify, escalate, and resolve nonconforming work, safety concerns, and other construction project issues.
- Assess the quality and completeness of construction work in the field.
- Establish and maintain cooperative and effective working relationships with those contacted in the course of the work.
- Understand and follow technical instructions.
- Compile accurate data in areas of responsibility.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Equivalent to an associate degree with major coursework in drafting, architecture, engineering, construction management, or a related field
and
Construction Project Coordinator I: None.
Construction Project Coordinator II: Two (2) years of experience performing increasingly responsible facilities project management support work at a level equivalent to the County’s class of Construction Project Coordinator I.
Licenses and Certifications:
- Must possess a valid US driver’s license upon date of application. Must obtain California driver’s license following hire date per California DMV regulations.
PHYSICAL DEMANDS
- Mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various County sites; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 50 pounds in all cases with the use of proper equipment and/or assistance from other staff.
- Vision to read printed materials and a computer screen.
- Hearing and speech to communicate in person and over the telephone.
- Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
When assigned to visit a project site:
- Mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various County sites.
- Vision to inspect site conditions and work in progress.
- Fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.
ENVIRONMENTAL CONDITIONS
- Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
- Also includes field work with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes.
- Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
ADDITIONAL REQUIREMENTS
Some departments may require pre-employment screening measures before an offer of employment can be made (i.e., background screening, physical examination, etc.).
WORKING CONDITIONS & ADDITIONAL INFORMATION
ADDITIONAL INFORMATION
HOW TO APPLY
A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system athttps://www.governmentjobs.com/careers/humboldtcountyca.
Applications must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable.Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application?
- You should allow 30 – 45 minutes to fill out your application.
Can I change my application after submitting it?
- No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application?
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-476-2349 or personnel@co.humboldt.ca.us.
Will I be informed if I am not selected for an interview / Oral Exam?
- Yes, you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position.
If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.
EMPLOYMENT ELIGIBILITY
It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
