Project Coordinator II

Overview

To support and/or lead in planning, organization, management, and implementation of projects. In addition to the Project Coordinator I duties, a Project Coordinator II has a higher level of experience, works well with ambiguity and is expected to work with more autonomy on assignments.

Responsibilities

• Supports the successful implementation of projects with a range of low to medium complexity, scope, and schedule.
• Works with project lead to identify and manage project deliverables, dependencies, and critical path milestones.
• Supports in the development and maintenance of project plans and budget summaries.
• Supports project team in developing, streamlining, and implementing newly established processes.
• Assists with the hand-off of established processes, as well as project deliverables to appropriate business owner(s).
• Follows-up with project stakeholders and subject matter experts on outstanding project deliverables.
• With guidance, may lead in the coordination and managing of day-to-day project execution.
• Provides technical and administrative support for the development of business cases, project charters, and other project documentation or reports.
• Effectively utilizes project management software, tools, and resources needed for project planning and execution.
• Tracks, compiles, reviews, and analyzes project data and results.
• Manages, tracks, processes, and maintains upkeep and/or version control of project paperwork.
• Maintains project documentation per department specifications
• Communicates project status and potential risks or dependencies to project team and/or leadership, as appropriate.
• Develops and distributes communications to project stakeholders.
• Effectively utilizes online collaboration applications
• Coordinates and facilitates both internal and external meetings.
• Develops and publishes agendas, meeting minutes, and necessary documentation.
• Plan and coordinate events, conferences, and webinars, as needed.
• Other duties as assigned.
  
  

Qualifications

Education and Experience

High School diploma or equivalent. Minimum two (2) years of project coordination experience.

Special Skills, Licenses and Certifications

Effective written and oral communication skills both verbal and written, to interpret and articulate project requirements to involved stakeholders. Strong interpersonal and customer service skills. Ability to establish and maintain effective working relationships across all levels within the organization. Detail-oriented. Strong organization skills with ability to prioritize assignments, manage time effectively, and coordinate project activities between multiple groups. Strong decision-making, problem solving, critical thinking skills. Able to work under pressure and meet critical deadlines in a fast-moving environment. Adaptable to a continuous changing environment. Knowledge of project management methodologies is highly desirable. Proficient experience in use of various computer system software including Windows, Microsoft Word, Excel, Outlook, Visio, and PowerPoint. Valid California driver’s license and proof of current automobile insurance compliant with Partnership’s policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

Must be able to work in a fast-paced environment and maintain courtesy and composure when dealing with internal and external customers. Ability to function effectively with frequent interruptions and direction from multiple team members.

Work Environment And Physical Demands

More than 50% of work time is spent using a desktop computer. When necessary, the ability to lift, carry, or move manuals and reports, weighing up to 10 lbs.

All HealthPlan employees are expected to:

• Provide the highest possible level of service to clients;
• Promote teamwork and cooperative effort among employees;
• Maintain safe practices; and
• Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.
  
  

HIRING RANGE:

$77,430.47 - $96,788.08

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.