Inventory Control Specialist

Reports to: Business Operations Director

School/Department: Operational Support Services Division

Pay Grade: Manual Trades/MT7

Work Days: 261

Wage/hour status: Non-Exempt

Created/revised: March 2022

Primary Purpose: Provides coordination and management oversight of inventory and procurement requirements to ensure safe and efficient procurement, storage and distribution of parts, supplies and equipment to include the tool room.

Qualifications

Minimum Education/Certification:

• High school diploma or GED
• EPA Universal certificate or ability to get an EPA refrigerant handling and usage certificate within 6 months of hire.
• Must have ability to clear a criminal background check along with a drug test administered upon employment and be subject to random drug testing
  
  

Special Knowledge/Skills

• Knowledge of inventory software such as SchoolDude.
• Knowledge of barcode equipment.
• Knowledge of basic accounting, purchasing, and accounts payable, processes, and procedures.
• Skill in providing inquiring users with outstanding customer care and service at all times.
• Skill in the use of keyboarding, Microsoft Word, Excel, Financial/Inventory systems, Windows Operating System, and G-Suite applications (Gmail)
• Skill in conducting reconciliation, reviewing account balances, and generating reporting.
• Skill in using proper telephone etiquette and customer service techniques in a fast, friendly, and flexible manner.
• Ability to interact effectively with customers, team members and vendors.
• Ability to critically think in detecting, analyzing and resolving inventory and procurement related problems.
• Ability to identify and organize tickets according to priority and process orders to appropriate support personnel.
• Ability to maintain confidential and sensitive information.
• Ability to multi-task and process a high volume of equipment deliveries.
• Ability to adapt to rapidly evolving technology and environment.
• Ability to perform duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with minimum supervision.
• Ability to comprehend complex systems and technical information and explain effectively to a wide variety of stakeholders.
• Ability to prioritize tasks and coordinate multiple projects to meet specific deadlines.
• Ability to maintain professional behavior, appearance, and work ethic to represent the school district in a positive manner at all times.
• Ability to communicate effectively verbally and written utilizing tact and diplomacy and maintain effective working relationships with district personnel, campus administration, and the general public.
  
  

Experience

• Three (3) or more years’ experience in warehouse operations preferred, with a background in material handling, purchasing, and stock control.
• Experience work setting in a large maintenance department preferred
  
  

Major Responsibilities And Duties

Maintenance & Operations/Support:

• Request, obtain quotes, receive, process and distribute equipment and supplies.
• Conduct self-audits of items and establish reorder points for purchasing & stocking efficiencies and be prepared for annual audit performed by District’s Internal Audit Department.
• Research and analyze product and pricing information to ensure cost efficiencies.
• Manage inventory to ensure adequate levels of equipment and supplies are maintained.
• Manage the receipt of all shipments. Process receiving, discrepancies, and damaged parts reports as needed. Call vendors for copies of invoices when necessary.
• Transport inventory to various locations manually and by operating mechanical equipment, including fork- lift, pallet jack, and handcart.
• Load and unload delivery trucks by hand, pallet jack or forklift.
• Deliver items received by the tool room to proper personnel or department on a daily basis.
• Establish, communicate and adhere to sign in/sign out procedures for equipment, trailers and tools.
• Maintain the inventory module of the SchoolDude work order system for entering, maintaining inventory levels and establishing reorder points.
• Initiate procurement requests to maintain proper stocking levels and fulfill special supply and equipment needs.
• Reclaim refrigerants from drinking fountains and R-22 tanks.
• Research, quote, submit, order, track, and receive all parts and supply requests made by Operations & Maintenance personnel & supervisors on a daily basis.
• Maintain and organize warehouse and outside bays and storage areas for safety, efficiency and cleanliness.
• Initiate and maintain safety and fire prevention equipment within the warehouse as prescribed by law and school policy.
• Perform job duties and operate tools, equipment, and machinery according to prescribed safety procedures.
• Correct unsafe conditions in the work area and report any conditions that are not correctable to the supervisor immediately.
  
  

Safety

• Perform preventive maintenance on tools and equipment.
• Operate tools and equipment according to established safety procedures.
• Ensure that equipment is in safe operating condition.
• Must adhere to all guidelines set forth on MSDS (Material Safety Data Sheets) when handling chemicals.
• Must wear PPE (Personal Protective Equipment) when performing any task, which could cause injury or illness.
• Take necessary action immediately and report any condition(s) that could cause injury or illness.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing, etc.
• Must wear district issued uniform while at work.
• If you accept the $100 district voucher for Safety shoes, you will be required to wear safety shoes throughout the work shift. Safety shoes shall provide steel toe protection and have a slip resistant sole. If an employee terminates employment with Humble ISD prior to 90 days, he/she will have the $100 (voucher for safety shoes) deducted from the final paycheck.
  
  

Departmental/Division Responsibilities

• Represent and articulate the District’s and Department’s mission.
• Act in a professional, ethical and responsible manner.
• Engage in professional development activities to continually improve personal & professional skills.
  
  

Records, Reports, And Correspondence

• Comply with policies established by federal and state law, State Board of Education rule and local board policy.
• Compile, maintain, and file all reports, records, and other documents as required.
  
  

Communication

• Maintain a positive and effective relationship with coworkers, supervisor, District officials and employees, vendors, and outside agencies and organizations.
• Provide outstanding customer service.
• Maintain good judgment and decision making when dealing with supervisor, co-workers, District officials and employees, vendors, and outside agencies and organizations.
  
  

Other

• Maintain confidentiality of privileged and sensitive information when received and distributed to appropriate designees as directed by the Operations Business Director.
• Attend professional growth activities to keep abreast of innovations related to position
• Maintain an organized work environment. 4. Perform other duties as assigned.
  
  

Supervisory Responsibilities

None

Equipment Used

Computer, scanner, fax, ladder, personnel lift equipment, dolly, scaffolding, fork lift, pallet jack, box knife, and small hand tools.

Working Conditions

This job requires performing tasks mostly standing, some walking, bending, climbing, crouching, pushing, pulling, carrying, reaching, lifting and lowering up to 70 lbs. with intermittent work at heights to 50 ft. Work environment is in non-conditioned spaces both outside and inside with exposure to humidity, cold and heat.

Mental Demands/Physical Demands/Environmental Factors

• Maintain emotional control under stress.
• Frequent prolonged and irregular work hours.
• Occasional travel outside of school district boundaries.
• Workload is deadline driven.
• Prolonged use of equipment and computers.
• Exposure to slippery and uneven surfaces.
• Occasional prolonged and irregular work hours – flexibility with schedule preferred.
• Extended hours or non-business hours may be required due to delayed equipment deliveries or system upgrades, failures, or maintenance to lessen impact with district operations.
• Work overtime as needed & approved by your supervisor Work around moving objects or vehicles and machinery with moving parts.
• Must have the ability to work appropriately with others in close proximity.
• Daily attendance and punctuality are essential functions of the job.
  
  

About Humble ISD

Humble ISD is a family. Teachers, administrators, staff, and community members work together to build strong learners who will shape the future. With 47 schools and almost 50,000 students, there’s an opportunity for everyone to shine at Humble ISD!