Purchasing/ReceivingClerk

Position Title: Receiving Clerk 

Location: Shreveport Job Corps Center, Shreveport, LA

Reports To: Property Officer 

The Receiving Clerk position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24. 

Summary of Duties: The Receiving Clerk is responsible for assisting
the Purchasing and Property Coordinators by checking in shipments received and
distributing supplies as needed and requested.  

Key Areas of Responsibilities: 

• Promotes the Department initiatives and functions. 
• Maintains integrity guidelines and ensure that data is not manipulated. 
• Ensures timely processing of inventory received. 
• Accurately types all required information.  
• Demonstrates the ability to transfer data from one document to another with an emphasis on detail and error recognition.  
• Performs related data entry and data verification essential and consistent with
  purchasing guidelines.  
• Makes contact with vendors as required.
• Maintains department files, records and logs. 
• Ensures files, records and logs are maintained in sequential or other prescribed methods and that documents reflect quality by maintaining all information in a systematic format for easy review and auditing. 
• Ensures documents are received and returned by vendors in a timely manner.
• Interfaces with Finance and Purchasing Departments for exchange of required information.  
• Maintains integrity of systems.
• Demonstrates knowledge of all DOL, FAR, Corporate and Center requirements. Follows all applicable procurement regulations to include those contained in the FAR, DOL acquisition standards, OMB circulars, and executive orders. 
• Maintains open communication. Does follow-up as necessary. 
• Completes copying, typing and filing as requested and needed. 
• Produces legible copies of requested materials.  
• Proofreads typed documents prior to returning to originator.  
• Prepares weekly reports and other required DOL, Corporate and Center reports.
• Types Standard Operating Procedures (SOPs), plans, meeting minutes, agenda memos, reports, correspondence, newsletters and any other item as directed. 
• Demonstrates attention to detail, ensuring that documents generated from within the department are well written, comprehensive, error-free and of a high quality.  
• Engages in research related to special topics and projects to increase awareness and resource capacity.  
• Maintains department files to include SOPs, weekly reports, weekly summation reports, JCRL reports, etc. 
• Performs other duties as requested by department supervisor.  
• Schedules and attends office meetings, sends out required reports, runs office errands, attends training, acts proactively, completes tasks in a timely and proficient manner, tracks and follows through on action items, exercises good judgment and problem-solving skills on manager’s behalf, and other comparable duties.  
• Enters information into the CIS and keeps necessary files and records. 
• Maintains accurate hard and electronic copy files as necessary to ensure department meets DOL, Corporate, and Center expectations.  
• Runs CIS reports to ensure information entered is accurate. 
• Maintains other computer systems as necessary.  
• Controls inventory and ensures the department areas are attractive, clean, safe and in good repair.
• Completes PRs and check requests to include budget management.  
• Ensures that POs are received and filed initially, and that the items requested are
  received in a timely manner.  
• Ensures that all equipment assigned to the department is properly accounted for and maintained in good condition. 
• Initiates work orders and ensures that repairs are completed in a timely manner. Ensures that work area, including supervisor’s area and other assigned areas, are attractive, clean and safe at all times.  

Education/Experience:

• High School Diploma or equivalent. 
• One year of related experience.  

Certifications/Licenses:

• Valid state driver’s license
• CPR/First Aid certifications 

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.