Accounts Receivable Supervisor

Position Overview

The Accounts Receivable Supervisor will oversee the full AR lifecycle, ensure timely and accurate invoicing, manage customer portal submissions, support month-end processes, and collaborate closely with leadership to improve internal systems. This person will also play a key role in ongoing modernization initiatives as we move from manual, siloed processes to integrated, efficient workflows.

Key Responsibilities • Manage and execute the full Accounts Receivable process across multiple locations. • Prepare, validate, and submit invoices through customer portals such as OpenInvoice and other industry-specific platforms. • Monitor AR aging, follow up on outstanding payments, and resolve billing discrepancies. • Ensure accurate entry of AR data in QuickBooks Online. • Partner closely with internal teams—including AP, Operations, Sales, and Leadership—to improve transparency and workflow efficiency. • Contribute to accounting modernization efforts, including system upgrades and process redesign. • Maintain high levels of accuracy, documentation, and compliance. • Provide support to the Controller and assist with accounting tasks as needed. • Train with outgoing AR team member during transition period. • Potential future responsibility for supervising an expanded AR team as the company grows. Required Qualifications • 3 years of professional experience in Accounts Receivable or a related accounting function. • Strong experience with QuickBooks Online. • Competence with Microsoft Excel and general Office/Teams use. • Experience working in oil & gas, drilling, tooling, mining, heavy machinery, or similar industries strongly preferred. • Hands-on familiarity with invoicing portals; OpenInvoice experience is a major advantage. • Proven ability to step into an AR role with minimal training and make an immediate impact. • Strong attention to detail, follow-through, and accountability. • Ability to work onsite daily; willingness to contribute actively during internal system upgrades.

Education

• Bachelor’s degree in Accounting • Associate degree or equivalent experience considered. • Extensive relevant industry experience may substitute for degree requirements. Ideal Candidate Profile You thrive in hands-on, fast-moving environments and are comfortable working with evolving systems. You understand the unique nuances of industry-specific billing processes and can navigate portals like OpenInvoice with confidence. You’re a proactive communicator, highly organized, and excited to help a growing company modernize and expand its accounting operations. Benefits & Growth • Competitive compensation with flexibility for experienced candidates. • Opportunity for salary growth as responsibilities expand. • Join a stable, long-tenured leadership team with strong values. • Ability to shape and improve AR processes during major systems upgrades. • Potential future leadership growth as AR may expand to a two-person team