Executive Administrative Assistant

Executive Administrative Assistant

Hudson County Community College

Jersey City, New Jersey

$55,000 - $93,000

Salary Grade 112

“Hudson is Home”

“Hudson is Home” is about our people. Hudson County Community College truly cares about our faculty, staff, students, and community. At HCCC, you will be respected, supported, and valued! Our caring, collaborative, and diverse culture is what defines us and together we can and will achieve our dreams!

Our Perks

HCCC provides full-time employees with a strong, comprehensive benefits package that includes: Medical, Dental, Vision, Life Insurance, Parental Leave, Paid Time Off, Retirement Plans, and up to $9,000 per year invested in your professional development. Additionally, we also offer employee assistance programs, flexible spending accounts, flexible hybrid work schedules (depending on the position), an employee discount marketplace, and more.

About This Role

You’ll be responsible for the development and submission of numerous correspondence and reports, including Board and Committee packages, and administering records and reports on the HR budget. This role also includes managing the day-to-day administrative tasks within Human Resources and overseeing the HR information posted on the HCCC website.

What You’ll Do

Board and Committee Packages

·       Coordinates with department leaders to gather all relevant information needed for Board and Committee packages in a timely manner.

·      Develops Board and Committee packages for submission to the Office of the President.

Administration

·      Manages HR expenses and purchases

·      Monitors and reports on the overall HR annual budget.

·      Oversees processes related to employment verifications, data entry, processing of HR forms, etc.

·      Prepares correspondence, arranges meetings, and processes confidential reports and documents.

·      Develops and distributes employee communications.

·      Coordinates with Communications on various Human Resources announcements.

·      Organizes and manages events.

·      General management of the HR office, and assists all areas of HR as necessary.

·      Interacts with leaders across the college to disseminate information.

·      Oversees the HR web page and coordinates with all areas of HR to ensure the information provided is accurate and current.

·      Supports the processing of onboarding and offboarding paperwork and information.

·      Assist all areas of HR on key initiatives and projects.

·      Supervises College Work Study students and interns where applicable.

What You’ll Need

Education and Experience

·      Bachelor’s degree in Human Resources or a related field.

·      SHRM-CP and/or CEBS professional designations is preferred.

·      Two (2) years of Human Resources administration experience.

·      Experience working in an academic environment preferred.

Competencies and Skills

·      Strong analytical and organizational skills.

· Detail-oriented and accurate.

·      Ability to handle highly confidential information appropriately.

·      Takes initiative to address issues and concerns.

·      Strong communication and customer service skills.

·      Creative and Innovative with strong communication skills.

·      Excellent proficiency with MS Word, Excel and PowerPoint.

·      Working knowledge of Org Chart software is a plus.

Residency

·      As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year.