HR & Administrative Coordinator

Do you thrive in a fast-paced environment where your organizational skills and passion for people can truly shine? If so, we have the perfect opportunity for you!We are seeking a highly motivated and detail-oriented HR & Administrative Coordinator to support our growing businesses. In this role, you will be a key partner to the Head of Administration, focusing on the complete employee lifecycle from recruitment to payroll, while also managing critical financial and administrative tasks.All Candidates must be bilingual (English & Spanish)This is a multifaceted position that offers the chance to:Make a real impact: Your work will directly contribute to building a strong team and ensuring the financial health of our businesses.Expand your skill set: You'll gain valuable experience in various aspects of business administration, from human resources and finance to vendor management.Enjoy a collaborative environment: You'll work closely with senior leadership, including the President and Head of Administration, to achieve shared goals.If you're a self-starter with a passion for numbers, a knack for organization, and a desire to contribute to a growing team, we encourage you to apply!Core Responsibilities:Recruiting & OnboardingLead recruiting efforts by posting job openings, screening candidates, and conducting initial interviews.Act as the primary point of contact for new hires, ensuring a smooth and welcoming onboarding experience across all companies.Expertly handle all new employee paperwork, including collecting I-9 and W-4 forms, accurately inputting employee data into ADP, and setting up direct deposit.Maintain and update all employee contact information and manage payroll adjustments as needed.Actively participate in weekly employee meetings during HR Hours.Administrative SupportProvide direct administrative support to the Head of Administration and the President as needed.Manage the process of establishing HudMed as a vendor for our customers by providing Certificates of Insurance, W-9 forms, and other required documentation.Be prepared to tackle any other assignments, duties, or tasks to ensure the efficient operation of the office.Requirements:Proven experience with QuickBooks is essential.Strong familiarity with bookkeeping and payroll procedures.Demonstrated ability to work independently and solve problems effectively.Experience in a recruiting or HR-related role is highly preferred.Proficiency in Microsoft Excel and a willingness to learn new software.Excellent data entry skills with a keen eye for accuracy and detail.Exceptional organizational and time-management skills.Outstanding communication and interpersonal skills.A background in Finance, Accounting, or a related field is a plus.A self-driven, reliable, and trustworthy individual.Bilingual (English/Spanish) is preferred.

Salary : $50,000 - $60,000