Accounts Payable Specialist

About Hubbard-Hall

With roots from 1849, Hubbard-Hall’s mission is to help manufacturers get better results with less chemistry. Combining 6 generations of family leadership, 5 strategically located facilities, and a 97% on time shipment goal, we operate on a customer intimate strategy model, supported by a culture of collaboration and continuous improvement.  Our proprietary chemistries are used by manufacturers of durable goods products to enhance functionality, corrosion protection and decorative appeal.  A recognized leader in surface cleaning, we go to market as experts solving complex metal finishing problems on the customer floor.  

Hubbard-Hall is an Evergreen company whose purpose is to expand possibilities – for our team members, our customers, our communities and other stake holders.  Our behavior pyramid drives our culture, starting with an insistence on candor and an aspiration to always be better. 

Position Summary:

Hubbard Hall Inc is seeking a highly organized, detail-orientated accounts payable specialist who will be responsible for the daily AP functions for the entire business.  This position is a non-supervisory position that reports directly to the Accounting Supervisor.

Essential Functions:

May include one or more of the following:

1. Manage accounts payable workflow using company ERP system.
2. Assemble and match up all inventory invoices with purchase orders utilizing ERP Rapid Payables module.
3. Accurately review, code, and process vendor invoices.  
4. Review and reconcile invoice discrepancies.
5. Address and respond to vendor inquiries.
6. Print, scan, and obtain approval for invoices when necessary.  
7. Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling accounts.
8. Prepare annual tax filing Form 1099s.
9. Assist with other ad-hoc projects based on the business needs.
10. Handle incoming and outgoing mail for the entire company and distribute into proper mailboxes; greeting of guests at front door.
11. Cross-train with accounts receivable.

Additional Responsibilities:

1. Other duties as assigned.

Education, Experience and Skills Required:

1. Bachelor’s or Associates degree in Accounting or Finance preferred.
2. Three to five years’ experience in Accounts Payable.  (Directly related business courses may be substituted equally for up to six (6) months experience); OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
3. Ability to perform a volume of numerical work with speed and accuracy, to make mathematical computations with or without mechanical assistance
4. Time management skills with the ability to multitask. 
5. Working knowledge of bookkeeping theories, practices, and accepted office procedures.
6. Good familiarity with Excel spreadsheet software, with the ability to maintain and set-up accounting worksheets on a computer.
7. Ability to prepare financial and other records in a systematic, neat, legible manner.
8. Ability to handle ambiguity and remain tactful.

Additional Notes:

Hubbard-Hall, Inc. is an equal opportunity employer. Hubbard-Hall, Inc. does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.