What are the responsibilities and job description for the Leasing & Accounting Administrator position at HUBB NYC?
NYC Real Estate - Leasing & Accounting Administrator
About Us
HUBBNYC is a fully integrated owner/operator of retail, multi-family, and mixed-use buildings in Manhattan. We pride ourselves on blending institutional experience with entrepreneurial spirit. The team includes highly-skilled real estate professionals across acquisitions, asset management, property management, operations, and construction. Since its inception in 2011, HUBBNYC has acquired over 80 properties in NYC. We continue to grow aggressively. We are looking for a professional who shares our values and can contribute to our continued growth.
Duties & Responsibilities
- Assist with tenant record maintenance by inputting and updating Yardi lease records for new tenants, renewals, move-outs, etc.
- Enter all new and renewal leases in Yardi
- Assist with any issues regarding tenant leases that are due for renewal (includes tracking of SCRIE/DRIE for NY Rent Regulation)
- Assist with annual NY Rent registrations
- Track upcoming LXD's
- Maintain physical and electronic filing system, ensuring that all documents are scanned, named, and stored in accordance with naming convention and organizational policy.
- Responsible for creating and updating Charges and AR within the YARDI Voyager system for all properties, residential and commercial tenants
- Assist in entering commercial leases into Yardi and setting up the charge schedule
- Assist in reviewing and preparing real estate tax letters and charges for commercial tenants
- Create and maintain entity-level items, including income, vacancies, and write-offs.
- Assist with internal oversight to ensure accuracy of property delinquency reports, pre-paid rent journals, security deposit ledgers, etc.
- Process monthly tenant billing of rents and additional charges, including utility sub-meter billings for the Property Accountant's review
- Monthly initiation of charge up for standard and additional charges (utilities, etc) for all residents and commercial leases
- Uploading and overseeing the rent statement mailing process
- Processing incoming rent payments (checks, wires, and ACH) by either remote depositing checks or checking online banking activity
- Assist with any issues related to tenant payments, the ledger, and the A/R aging report. To include courtesy phone calls and late payment letters, packages to initiate legal actions, and bad debt write-off process assistance
- Monthly closing assistance: SD reconciliations, prepaid rent reconciliations, AR aging report review, and other monthly report generation requested by PM
- Assist with new property onboarding process by creating new units/residents in Yardi; opening and funding new SD accounts, reviewing transferred leases against information entered, and ensuring they are correctly saved in Yardi and network / opening new Con-Ed / Water Accounts for the property
- Provide landlord reference letters for all tenants upon request
Qualifications
Proficiency in the Microsoft Office Suite
Yardi experience required
Compensation
Salary range $65k - $75k
*** Relocation not provided***
Salary : $65,000 - $75,000