What are the responsibilities and job description for the Human Resources Coordinator/Receptionist position at Hub Group?
Job Description
Essential Job Functions
Employee Engagement & Front Desk
This is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand.
Benefits We Offer a Comprehensive Benefits Plan Including
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers’ needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers’ supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com .
Essential Job Functions
Employee Engagement & Front Desk
- Serve as the primary receptionist for one of the two Headquarter buildings, staffing the front desk during all business hours to greet employees, visitors, vendors, and candidates in a professional and welcoming manner
- Manage all visitor sign-in procedures, verify identification, issue temporary badges, and notify host employees of arrivals
- Answer, screen, and route incoming calls on the main office phone line; take accurate messages and respond to general inquiries professionally
- Maintain a clean, organized, and presentable reception area and lobby, including monitoring conference room availability and coordinating room setup as needed
- Monitor building access and adhere to security and visitor policies, escalating any concerns to facilities or HR leadership as appropriate
- Plan and coordinate employee engagement activities and events at corporate office locations, including logistics, catering, communications, and feedback collection
- Manage completion of new hire onboarding tasks, including I-9 and E-Verify compliance requirements
- Enter new hire data into Oracle HCM prior to employee's first day
- Assist with processing employee terminations in Oracle HCM and completing required offboarding steps, including ensuring appropriate documentation is received and state-specific requirements are followed
- Prepare separation paperwork as needed
- Manage the group HR inbox daily; triage and route all inquiries within 2 hours; answer what falls within approved scope or escalate
- Field employee and manager inquiries on benefits, leaves, L&D, HCM navigation, compliance, training.
- Assist in benefits administration
- Support various HR initiatives and projects, including open enrollment, compliance activities, and other departmental programs
- Assist with maintaining personnel and departmental records electronically, including scanning and coding documents into the FileNet recordkeeping system accurately and timely
- Assist with updating and maintaining HR forms, documents, and job aids
- Provide administrative support to the HR department at the corporate office
- Manage HR procurement requisitions and submit purchase orders for payment processing
- Order and maintain office and departmental supplies for the HR team
- Perform other duties, responsibilities, and special projects as assigned
- Bachelor’s degree in Human Resources or related field preferred
- 1-2 years’ experience in a Human Resources role required
- Prior experience with Oracle HCM or another HRIS highly desired
- Computer skills: MS Word, Excel, Outlook, and Power Point (Access is preferred)
- Excellent organizational and time management skills and ability to multi-task
- Customer service oriented with excellent interpersonal skills
- Strong attention to detail
- Ability to work in a highly confidential environment and exhibit professionalism at all times
- Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment
This is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand.
Benefits We Offer a Comprehensive Benefits Plan Including
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers’ needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers’ supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com .