What are the responsibilities and job description for the PAYMENT COORDINATOR position at HRA/DEPT OF SOCIAL SERVICES?
PAYMENT COORDINATOR
- HRA/DEPT OF SOCIAL SERVICES
- Full-Time
- No Exam Required
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Job Description
The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable, Revenue and Reimbursement, and Disbursement & Grant Accounting.
The Office of Fiscal Operation is recruiting for two (2) Community Coordinators to function as Payment Coordinators who will:
- Prepare, maintain, and perform comparative analysis of complex financial data in conjunction with Agency Programs and Vendor contracts.
- Evaluate and monitor DSS/HRA/DHS Vendor’s budgets to ensure Vendor spending does not exceed the approved budget.
- Perform analyses to determine encumbrance needs in the budget codes to ensure sufficient funds available to make timely payments.
- Track and prepare evaluation Reports of expense and revenue reconciliation for DSS/HRA/DHS funded service programs utilizing MS Excel.
- Coordinate the cataloging and distribution of expense and claiming data for data entry into multiple database systems for agency claims submitted annually for Federal and State reimbursement.
- Analyze fiscal year claims, revenue, invoices and payment vouchers to ensure alignment with fiscal year budgets
- Assist with maintenance of the Department’s procedures and deadlines by cataloging documents from various data sources and maintaining digital files.
- Prepare and reconcile monthly Expense, Payment and Claiming reports to ensure accurate processing. Analyze, review and provide recommendations for Agency Program and Vendor requests
- Review and advise oversight Agencies, Program areas and Vendors of status of relevant claim and payment schedules during the fiscal year.
- Makes recommendations on policies and procedures and provides interpretation of complex problems.
- Assist the Division’s staff with the annual preparation of Fiscal Year End closing documentation to meet deadlines implemented by the NYC Comptroller’s Office and other oversight agencies
- Assist with staff trainings and with the completion of special projects as necessary
Work Location: 4 WTC/150 Greenwich Street, New York, NY 10007
Hours/Schedule: 9-5
COMMUNITY COORDINATOR - 56058
Minimum Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Preferred Skills
- Detail-oriented individual with excellent analytical skills and portfolio management skills - Proficient in MS Excel, NYC’s Financial Management System (FMS) - Possess an excellent facility with large numbers and has wide latitude for independent judgement
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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- Experience Level:Experienced (Non-Manager)
- Category:Finance, Accounting, & Procurement
Salary : $62,868 - $72,298
