Project Coordinator (Be the HUB of the Project Team)

Project Coordinator (Be the HUB of the Project Team!) 

W.A. Randolph – Gurnee, IL

Are you looking for that “next level” administrative job where you can really flex your muscles? Are you highly organized and have that talent for being able to anticipate what needs to happen next? Have you worked in an administrative/support role in a construction environment before? If so, your job search could be over.

W.A. Randolph is looking for a Project Coordinator with a “take-charge, positive attitude” to work with the project management team, project estimating team and site leaders and provide support on the day-to-day processes related to running construction projects.

About This Position:

The Project Coordinator in a variety of project administrative activities such as managing subcontracts, the bidding process, change orders, cost management, and closeouts. This individual will be the hub of the project team. Our Project Leaders and Site Leaders rely on the organization of all critical deadlines and information by the Project Coordinator. This is an opportunity to utilize your organizational and interpersonal communication skills while being a part of a collaborative team.

This position will provide a great opportunity for a long‐term thinker to exhibit administrative expertise across a range of markets and clients, leverage technology to increase efficiency and effectiveness, participate in a broad range of project planning and coordination duties, and grow with the company. The role will offer opportunities to bring value by learning from project team members and sharing expertise with the project team.

About W.A. Randolph:

W.A. Randolph is a leading construction firm known for its commitment to excellence, professionalism, and employee satisfaction. With a strong onboarding process that ensures every team member is set up for success from day one, the company fosters a supportive and structured work environment.

Employees enjoy a comprehensive benefits package, including health coverage, retirement plans, and generous paid time off. The company also offers attractive perks such as phone and car allowances, performance-based bonuses, and opportunities for career advancement.

The workplace culture is professional yet welcoming, with a focus on collaboration, safety, and continuous improvement. Whether you're on-site or in the office, you'll be part of a team that values your contributions and invests in your growth.

What You’ll Do:

·       Maintain company sub‐contractor database; points of contact, universal sub‐contractor contracts, safety manuals, pre‐qualification forms; up to date insurance docs, W‐9.

·       Call and then email sub‐contractors/prime contractors for the solicitation of proposals and bids for work in each division.

·       Put together bid package documents; Request for Proposals and Construction Document Distribution.

·       Setting up and maintaining project contact list and email groups

·       Preparing conference room(s) for project meetings

·       Filing and organizing the project file.

·       Writing Change Orders, Meeting Minutes, Purchase Orders

·       Review all contractor monthly draws and prepare spreadsheets for project draws

·       Administrative and clerical tasks

·       Setting up meetings for the Project Leaders

·       Obtaining project information; permitting requirements, utility connection fees, municipal right of ways, access agreements, etc.

·       Assemble the project close out package; Warranties, material information, project ‘as‐builts’, equipment information, contractor contacts, maintenance agreements.

What we’re looking for:

·       2 years in office administration, administrative assistance, clerical work or construction document management

·       Preference for candidates who have experience in construction management, project management, safety, communication, and ability to demonstrate knowledge and understanding.

·       Ability to work with customers and subcontractors and problem‐solve in a fast‐paced environment.

·       Demonstrate an unusually high level of enthusiasm and commitment to the construction industry.

Position Benefits:

• Pay: $65K-75K annually, based on experience.
• Benefits: Comprehensive package including medical, dental, vision, PTO, life insurance, and retirement.
• Schedule: Full-time, 8:00 AM – 5:00 PM.

Why Join Us?

• Close-knit working community.
• Competitive Salary & Great Benefits package
• Solid company and we are not going anywhere.

Interested? Apply today! We look forward to hearing from you. EOE