Sample Coordinator

Position Summary: Support the Sales & Design departments by managing sample creation, stock inventory, and distribution, while also facilitating operational processes and communication across all teams and vendors.

Position responsibilities:

• Issue cut orders and color rotations for Openline and Quick ship program twice annually.
• Work with Design to verify quality and additional product specifications.
• Track and ship sales team sample sets at designated times.
• Source and order yardage, issue cut orders and coordinate with both US and China sample makers for various sample and display needs.
• Work with outside sample makers on order receipts and approvals.
• Update existing sample sets with new additions or drops twice annually.
• Update Sample Management program in teams app.
• Coordinate with outside sample maker on inventory levels and operations as needed.
• Coordinate cut orders for sampling.
• Assemble contract binders as needed.
• As applicable, order yardage internally and transfer to US Sample Maker
• Collaborate with global team and US Sample makers to procure and assemble swatches ensuring quality standards are achieved.
• Update Sample Management program on Monday.com.
• Coordinate all window sampling.

Customer Specials & Line Preparation

• Work with Design team to assemble samples and tag samples to ship to customers.
• Order samples, run report.
• Receive production cuts, maintain and organize fabric shelves each season.
• Maintain Design department archive samples.
• Organize and prep the show line for customer showings.
• Ship packages and samples daily both domestically and internationally. 

Essential Skills and Experience:

• 1-3 years’ experience in a coordinating role for account management, sales, or design.
• Experience in sample coordination and/or inventory management preferred.
• Strong organizational skills, detail orientation, and time management skills required.
• Proficiency in AS400 preferred.
• Microsoft Excel and inventory tracking systems experience required.
• Excellent communication and collaboration skills required.
• Ability to manage multiple seasonal programs and priorities required.

• Able to safely lift and handling samples up to 50lbs as needed. 

Education requirements:

• HS Diploma or GED