What are the responsibilities and job description for the Finance Specialist II position at HR One?
Established in 1975, Child Care Solutions is a not-for-profit organization dedicated to providing information and resources to parents, providers, employers, and community leaders in Onondaga and Cayuga Counties (NY) who are seeking solutions to their child care needs. Child Care Solutions believes that high-quality child care is a vital community resource that supports families, enhances economic productivity, and nurtures children’s growth. Presently, CCS is seeking an experienced, Financial Specialist II to join our Syracuse, NY based Finance Team team.
The Financial Specialist II is responsible for gathering and monitoring financial data, preparing accurate grant billing and reconciliations under the direction of the Finance Director, assist in conducting internal audits, and ensure compliance with accounting regulations and support the agency’s financial decisions.
Responsibilities:
- Assist the Finance Director with all aspects of the agency’s fiscal operation and payroll and benefits administration in compliance with agency Finance Policies & Procedures and GAAP.
- Assist the Finance Director with providing necessary documents for the annual agency independent financial audit.
- Assist the Financial Director with the preparation of the agency annual budget.
- Maintain a written chart of accounts developed by the Finance Director.
- Maintain agency accounting information system and ensures software updates are implemented.
- Post required journal entries, created by the Finance Director, prepares formal written reconciliations of balance sheet accounts monthly.
- Review aged accounts receivable and brings overdue accounts to the attention of the Finance Director for further action.
- Prepare annual 1099 reports and filings, maintains the customer W-9 information.
- Reconcile general ledger accounts on a monthly basis and ensure accuracy of financial data.
- Reconciles agency bank accounts.
- Prepare monthly contract voucher billings and accounts receivable sales invoices.
- Maintains accounts payable records and assists with month-end closing tasks.
- Manage agency purchasing activities, including creating purchase orders and obtaining quotes.
- Monitor vendor contracts and ensure purchases comply with internal and external policies.
- Track deliveries, match purchase orders with invoices, and resolve discrepancies.
- Collaborate with program directors to understand procurement needs and maintain cost-effective purchasing.
Qualifications:
- Bachelors’ Degree in Accounting, Finance, or Business Administration
- 2 years’ accounting and budgeting experience
- Proficiency in accounting information systems, Excel and MS Office
- Mastery of accounting practices and procedure including experience in budget development
- Effective oral and written communication skills
- Ability to plan, prioritize and work independently,
- Attention to detail, analytical ability
- Ability to work with people from a wide range of economic, ethnic and cultural backgrounds
Put your financial expertise to work supporting children and families in our community. Join our dedicated team and help strengthen our mission to provide quality childcare and lasting impact—apply today!
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development