Accounting/Administrative Assistant

Accounting / Administrative Assistant

This role is located in Shipshewana, IN.

Are you a detail-oriented person who enjoys working with and serving people? Enjoy working independently and within teams to create excellence on the job? Then, we have the place for you

Who We Are:

Weaver Furniture Sales is a full-line furniture retailer offering a complete range of solid hardwood, custom-made Amish furniture. We've filled our 25,000 square foot showroom with fine furniture crafted in small shops in Northern Indiana and North-Central Ohio. In addition, we focus on solid oak, cherry, walnut, hickory and maple hardwood pieces. They're designed and handcrafted to last for generations. Our number one goal is to serve our customers (both inside and outside the business) to fulfill their needs and desires. Why not join a company that cares that much about you? (HRC note: We try to blend in the business goals into employee benefits)

What We Offer:

• Creative, innovative, collaborative, and flexible work environment
• Competitive pay programs
• Comprehensive HealthWellness Benefits
• Retirement Program with Excellent Employer Match
• Employer Paid Life Insurance
• Weekend Pay Shift Premium
• Paid Vacations and Holidays
• Open communication, recognition programs, and team-building events
• And much more to motivated, results-oriented individuals who want to make a real difference in their community and role

What You'll Do:

As the Accounting/Administrative Assistant, you will plan, prioritize, and execute work in a high-customer service way ensuring complete, on-time, and accurate handling of tasks to meet the goals of our business.

Your Accountabilities in the Role:

• Assists with handling incoming phone calls in a friendly and customer-focused way.
• Processes incoming/outgoing mail to ensure timely delivery, while handling things that can be done independently.
• Scans and files documents in a timely and accurate way for ease of retrieval from the team.
• Maintains filing systems and day to day processes for accuracy of work.
• Enters/maintains customer orders in accounting system; follows up with staff to ensure timely processing in the system where needed.
• Enters/maintains purchase orders in accounting system; is a resource for other staff on product status.
• Processes inventory receivables in accounting system for accuracy of inventory and system data.
• Processes vendor bills while paying in accordance to terms for the vendor.
• Processes weekly check/ACH runs timely after approval from management.

Position Requirements:

• Education: HS diploma or GED preferred; and/or equivalent combination of education and experience required.
• Experience: 2 years of administrative or accounting admin experience, within a commercial business preferred.
• Certifications: N/a
• Functional Skills: Basic knowledge of accounting and/or administrative principles with a strong understanding of accounting or data/ERP systems and processes. High attention to detail, with strong organization, prioritization and an ability to multi-task and get things done well. High level of accuracy and efficiency to meet deadlines and work with larges amounts of data. Able to problem-solve and follow/enhance processes to create efficiencies.
• Technology Skills: Proficient PC and database skills required.
• Communication Skills: Solid verbal and written communication skills. Able to talk to customers easily and friendly.
• Leadership/ Behaviors: Strong customer-focus; self-motivated, able to work independently and within a team; ability to be naturally friendly and support others to get things done well; ability to resolve problems and/or complaints in a high-quality, respectful, and customer-focused way; ability to collaborate with others internally and externally. Able to maintain positive attitude and resilience in a fast-paced environment.
• Culture Match: Collaborative, respectful, engages with the team, has a Servant's heart, and puts in the effort to create an amazing customer experience, for both internal and external customers.

Other Important Information:

Pay/Salary: Hourly position based on experience

• And, the compensation will grow as the business grows

Reports To: Business Administration Manager

Core Hours: 8:00 am – 5:00 pm (8 hours within this time frame; schedule can be flexible)

Typical Work Week: M-F; 20 hours minimum for part-time, up to 40 hours a week on average for full-time

Direct Reports: None

Travel: limited; may travel to other stores periodically

Work Environment: Retail Sales/ Office environment