What are the responsibilities and job description for the Part-Time Administrative Assistant position at Howard Hanna Real Estate Services?
Location: Monroeville, PA
Schedule: Monday through Friday: 9am - 2pm. Totaling 25 hours per week.
Summary:
The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.
Essential Job Function:
- Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency
- Onboarding new and experienced agents
- Process paperwork for agent departures and transfers
- Maintain all office purchasing/supplies
- Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner
- Manage branch floor duty/opportunity schedules
- Assist sales managers with recruiting packages
- Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed
- Troubleshoot agent ordering
- Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment
- Assist sales manager with office social media posts including Facebook and Instagram
- New agent training including business systems/technology, paperwork procedures
- Sales meetings agendas
- Process outgoing mail and distribute incoming mail
- Other various administrative agent training and or support to sales managers with RVP approval
Qualifications:
- Associate degree or 3-5 years branch operations preferred
- Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
- Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
- Proficiency in Outlook, Excel, Word
- Proficiency in managing social media platforms including Facebook and Instagram
- Ability to train one on one or in small group settings
- High organizational skills in managing multiple projects simultaneously
- Ability to adjust direction when situation warrants
- Work independently without regular direct supervision
- Ability to multi-task and organize such that tasks are completed in an efficient and timely manner