What are the responsibilities and job description for the Office Administrator position at Howard Hanna | Rand Realty?
Real Estate Office Administrator
Howard Hanna | Rand Realty — Englewood Cliffs, NJ
Full-time | Monday–Friday, 9:00 a.m.–5:00 p.m.
Pay: $20–$24 per hour, depending on experience and qualifications
Job Summary
Howard Hanna | Rand Realty is seeking an organized, dependable and technology-comfortable Real Estate Office Administrator for our Englewood Cliffs office.
This is a full-time, in-person position for someone interested in becoming a long-term and important part of a busy real estate office. The administrator will support agents and management, assist with real estate transactions and listings, communicate with clients and vendors, and help keep daily office operations running smoothly.
The ideal candidate is detail-oriented, professional on the phone, able to manage multiple priorities and comfortable learning and using different computer systems. Real estate experience is preferred, but we are willing to train the right person.
Key Responsibilities
Transaction and File Support
- Assist with real estate files from contract through closing
- Track paperwork, deadlines and required documentation
- Help ensure files are complete, organized and submitted properly
- Assist agents with contracts, disclosures and transaction-related documents
Listing and Agent Support
- Assist with MLS input and listing updates
- Review listing information for completeness and accuracy
- Prepare property flyers, open-house materials and other marketing pieces
- Provide day-to-day administrative support to agents and management
Office Administration
- Answer incoming calls professionally and accurately take and relay messages
- Greet and assist agents, clients, attorneys, lenders, vendors and visitors
- Coordinate meetings, appointments and office communications
- Maintain office supplies and help keep the office organized
- Complete occasional local errands, deliveries and pickups for the office
Marketing and Social Media
- Create and publish simple social-media posts
- Assist with Facebook and Instagram business-page content
- Use Canva or similar programs to create basic graphics and marketing materials
- Assist with email campaigns, property marketing and recruiting materials
Technology and Systems
- Use and help maintain systems such as Dotloop, MLS platforms, Google Workspace and Microsoft Office
- Learn and use office technology, CRM systems and company platforms
- Perform basic troubleshooting and seek solutions when technology issues arise
Qualifications
- Previous experience in real estate administration, transaction coordination or office administration is preferred
- Real estate knowledge is helpful but not required
- Strong computer skills and the ability to learn new technology
- Experience with Dotloop, MLS platforms, Google Workspace, Microsoft Office, Canva or Meta Business Suite is a plus
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks, deadlines and requests
- Excellent verbal and written communication skills
- Professional and friendly phone manner
- Strong follow-through and problem-solving skills
- Ability to work independently while also supporting a team
- Dependable, punctual and interested in a long-term position
- Valid driver’s license and reliable transportation required for occasional local office-related errands
Benefits
For eligible employees, benefits include:
- Medical coverage
- Dental coverage
- Vision coverage
- Retirement benefits
- Paid time off
Eligibility requirements and applicable plan terms apply.
Why Join Us?
This is an opportunity to become a valued part of a collaborative and active real estate office. We are looking for someone who wants more than a temporary job and is interested in growing with our team for years to come.
Please submit your résumé through Indeed or email it to lisa.comito@randrealty.com.
Howard Hanna | Rand Realty is an equal opportunity employer.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- From time to time you may be asked to travel to another office to attend training, or drop off items. Will you have your own transportation?
Work Location: In person
Salary : $20 - $24