Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance communication, and foster a productive work environment. If you thrive in a fast-paced setting and excel at multitasking, this opportunity is perfect for you! You’ll play a key role in managing office tasks, supporting staff and clients, and maintaining an organized workspace that promotes success. There are ways to grow in the company. Also, other ways to earn besides just your hourly wage.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Coordinate calendar management, scheduling appointments, meetings, and events efficiently using productivity software
• Perform data entry tasks accurately using spreadsheets, Word processing, and other Microsoft Office tools
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping with QuickBooks or similar software
• Provide exceptional customer service by addressing inquiries promptly via phone or email and supporting client communication efforts
• Assist with office management duties like ordering supplies, overseeing office equipment maintenance, and ensuring a clean, functional workspace

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace productivity tools
• Demonstrated computer literacy including data entry, proofreading, and document formatting skills
• Excellent phone etiquette with experience managing multi-line phone systems and providing customer support
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Experience with office management software such as QuickBooks is preferred but not required
• Previous experience in sales a plus but not needed; familiarity with calendar management and personal assistant duties is advantageous

Join us as an Office Administrator to bring energy, efficiency, and professionalism to our vibrant team! Your dedication will help create a welcoming environment where everyone can thrive. We value proactive individuals who are eager to support our mission through excellent administrative service.

Pay: From $23.00 per hour

Benefits:

• Paid time off

Experience:

• Sales: 1 year (Preferred)
• CRM software: 1 year (Required)
• Google Ad Manager: 1 year (Preferred)

Language:

• English (Required)
• Spanish (Preferred)

License/Certification:

• Driver License (Preferred)

Ability to Commute:

• Hackensack, NJ 07601 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $23