What are the responsibilities and job description for the Project Administrator position at Howard Building Corporation?
Description
JOB DESCRIPTION
Assist Project Manager with a variety of tasks related to the management of construction related documents, bids, contracts, changes, invoicing, releases, and coordination between subcontractors, clients, field and office. This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.
ROUTINE DUTIES & RESPONSIBILITIES
- Issue and track invitations to bid.
- Management and distribution of bid-related documents.
- Assist in preparation of proposals and bids.
- Prepare and distribute AIA and related owner contracts.
- Prepare and distribute job set-up documents.
- Prepare and distribute preliminary notices and related documents.
- Request and review subcontractor insurance and contractor’s licenses.
- Issue and track subcontracts/subcontract change orders and purchase orders.
- Prepare and distribute meeting minutes.
- Prepare and track Owner Change Orders and update budget reports.
- Prepare and track owner billings.
- Review and process subcontractor billings.
- Filing of project documents such as conditional and unconditional lien releases.
- Project Closeout Manual creation and submission.
WORKING CONDITIONS & PHYSICAL DEMANDS
- The Project Administrator may routinely sit or stand for long periods of time performing normal duties and/or interacting with coworkers and clients at meetings and events.
- The Project Administrator may routinely lift and/or carry moderately heavy objects, and work on repetitive tasks in front of a computer screen, which may strain the eyes of certain individuals, cause chronic joint discomfort, and related issues. Care should be taken to avoid back injuries, eye strain, headaches, fatigue, carpal tunnel, and related syndromes.
Requirements
MINIMUM QUALIFICATIONS AND/OR EQUIVALENTS
- At least two (2) years experience as a Project Administrator, Project Coordinator or similar role. Construction background and familiarity with AIA documents preferred.
- A high school diploma or equivalent is required. An Associate's degree or some college credit in a related field is preferred.
- Ability to communicate both verbally and in writing in a professional manner.
- Good judgement and ability to follow instructions and procedures.
- Familiarity with plans and project specifications.
- Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
- Attentive to detail, accurate and well organized.
Privacy Statement
Most of the information we collect is information provided directly by you and includes information submitted by you through forms or links on the site, emails or other electronic messages, and the job application portal – a list of the information we collect and purpose for collection can be found at the following link: HBC Privacy Policy.
We do not sell, trade or otherwise transfer your personally identifiable information to third parties except that some information may be processed or stored by third party service providers who are contractually obligated to only use such information for purposes of carrying out their contractual obligations in support of our business functions.
Equal Opportunity
Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act. HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Initiative, and all other applicable law.
Salary : $34 - $40