Office Manager

Compensation Range: $21/hr - $24/hr commensurate with experience 

Benefits:
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.

Overview:

The Office Manager will be responsible for day-to-day operations within the office. They will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. They will oversee the reception staff in commercial properties. Provide excellent customer service.

Responsibilities:

• Ensures the receptionist adheres to the schedule of opening and closing of the assigned floors. 
• Reviews online booking on our scheduling application OfficeSpace.
• Maintains banned client list on Greetly monthly.
• Maintains accurate staff list on OfficeSpace
• Maintain accurate inventory records of office supplies. 
• Place monthly supply orders from the inventory counts of office supplies and pantry items.
• Serve as the point person for supplies within the department and update the Director of Administration with significant changes. 
• Maintain a clear and concise package sign-in system to ensure that all packages are delivered to departments promptly. 
• Maintain the mail system by sorting and distributing packages as needed in the departments.
• Updating the voicemail system to reflect office closings.
• Email Staff updates for valuable information.
• Organizing and managing various functions in the workplace to make sure there is effective and appropriate work to be done. 
• Supervising the workers and keeping various information on projects and targets. 
• Forming workplace guidelines and assisting workers understand how to adhere to them by establishing a good example. 
• Assign obligations to employees and observe their performance. 
• Make suggestions and give feedback on the staff’s efficiency to other mature authorities. 
• Set deadlines for goals or projects. 
• Interviews new workers and helps in their orientation.

Requirements:

• High School Diploma or GED preferred.
• Must be proficient in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Must obtain their S95 certificate within 90 days (about 3 months) of employment.
• Strong administration skills, minimum 3 years of experience.

Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain. Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone. If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at recruitment@housingworks.org

Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State’s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org

Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.

Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.