FINANCE MANAGER

General Job Summary:  Under the supervision of the Chief Financial Officer (CFO), the Finance Manager oversees the finance and accounting functions and directly supervises the Senior Accountant position.  The Finance Manager is responsible for the preparation of budgets, monthly and year-end reports as required by the Housing Commission, HUD, and other reporting entities, prepares journal entries, Voucher Management System (VMS) data, and maintains Bank registers and reconciliations.

Essential Functions:

• This is a highly responsible administrative and supervisory position assisting the CFO in the Finance and Accounting operations of the Commission.  The position requires considerable initiative and independent judgment.
• Supervises the Senior Accountant position, who oversees the accounts receivable, accounts payable, Section 8 accounting, and VMS, and the grant accounting functions.
• Maintaining the accurate general ledgers, supervising all financial transactions, developing accounting policies, procedures, and standards, and developing the agency’s annual budgets.  
• Manages the Accounting Department in the absence of the CFO.  
• Responsible for the preparation of the internal budget and the public housing budget submissions to HUD.   
• Responsible for overseeing the preparation and submission of the Voucher Management System (VMS) data.  
• Responsible for monthly financial reporting of pass-through State and Local Grants.  
• Assists the CFO with the establishment of standards and procedures, which are in accordance with generally accepted accounting and auditing standards, and develops controls for assuring compliance with established policy and procedures.  
• Reviews, reconciles, and balances the General Ledger; ensures the required journal entries are posted to the General Ledger.  
• Prepares monthly financial reports and analyzes monthly budget-to-actual for the CFO’s approval.   
• Responsible for the maintenance of the property and subsidiary ledgers.  
• Maintains controls over securities and investments, and performs reconciliation of bank statements.  
• Prepares cost analysis on new and development projects. 
• Reports to the CFO the financial monitoring status of special programs administered by the Commission.   
• Assists in the preparation of federal and other grant applications for funding.   
• Monitors all department-related PHAS activity and tracking requirements.  
• Prepares and maintains various accounting records for monthly, quarterly, and annual reports.  
• Prepares reports based on the General Ledger and tenant Ledgers for monthly Board meetings.  
• Compiles materials for annual audit.

Knowledge and Skills required:  

• Bachelor’s degree in accounting, finance, management, required plus five to eight years of bookkeeping, general ledger, or other relevant work experience; or any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities.        
• Ability to operate a variety of automated office machines, including calculator, copier, computer, telephone system, fax machine, etc. Ability to utilize departmental software, including Emphasis Elite and others. 
• Ability to add, subtract, multiply, divide, calculate decimals and percentages, interpret graphs, and measure data.
• Ability to comprehend and correctly use a variety of informational documents, including Comprehensive Grant reports, computer reports, insurance reports, accounts payable, purchase requisitions, vehicle maintenance reports, MIS documents, Personnel Authorization forms, and other reports and records. 
• Ability to comprehend a variety of reference books and manuals, including HUD notices, manuals, handbooks, computer manuals, etc. 
• Ability to prepare performance reports/evaluations, Human Services reports, monthly Board reports, audit reports, requisitions for CGP, budgets, financial statements, HUD required documents, memoranda, correspondence, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. 
• Ability to accurately record and deliver information, meet deadlines, and maintain confidentiality of restricted information. Ability to use and interpret accounting/financial and computer terminology and language. 
• Ability to use independent judgment, common sense, and principles of influence and rational systems in the performance of tasks. 
• Ability to work under stressful conditions, to respond immediately to crises, and to balance priorities within and between offices/departments. 
• Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful, and professional manner with clients, customers, coworkers, supervisors, and the general public. 
• Ability to manage and direct a group of workers; supervise, counsel, and mediate; persuade, convince, influence, and train others;   
• Ability to advise and interpret on the application of policies, procedures, and standards to specific situations; ability to explain, demonstrate, and clarify to others within well-established policies, procedures, and standards. 
• Ability to communicate effectively with the CEO, department supervisors, HUD staff, attorneys, Commission staff, and the general public verbally and in writing.

Supervisory Responsibilities: 

• Ability to manage employees and work assignments in the absence of the Director of Finance.

Typical Physical/Mental Demands and Working Conditions: While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear.  The employee frequently is required to walk, move up and down stairs, use hands and arms to handle, feel and reach, push, pull, bend, twist, and lift up to 50 pounds.  Read information, often in small print.  Enter and locate information on a computer system or communication device.  Write documents, reports, etc. using a writing instrument (i.e, pencil, pen) or computer.

Operate a variety of automated office machines, including typewriter, calculator, copier, computer, telephone system, fax machine, etc.  Utilize departmental software, including ECS and HUD software and others.