Accountant

GENERAL JOB SUMMARY:  Under the direct supervision of the Finance Manager, the Accountant assists the Finance Department in all phases of accounting procedures, monthly accounting closing, and the maintenance of the Commission’s accurate accounting records, including developing and improving upon accounting procedures. The Accountant is also responsible for biweekly ADP payroll processing for approximately 70 employees.

ESSENTIAL JOB FUNCTIONS:

•    Reviews and balances the General Ledger; prepares journal entries to the General Ledger.

•    Reconciles bank accounts and prepaid assets monthly; reconciles assets & liabilities accounts as assigned.

•    Processes biweekly payroll for timely submission to ADP. Maintain payroll, benefit, and retirement reconciliation schedules.

•    Assists in the establishment of standards and procedures that are in accordance with generally accepted accounting and auditing standards.

•    Assists in approving invoices for payment.

•    Reviews and prepares accruals for accurate monthly financial statements.

•    Prepares and maintains Capital Assets registers.

•    Prepares and maintains various accounting records for monthly, quarterly, and annual reports.

•    Compiles materials for annual independent audits.

•    Records all monetary transactions within the Commission’s bank accounts.

•    Reconciles A/P vendor statements and A/P subsidiary ledger.

•    Reconciles general ledger accounts as assigned.

•    Maintains files and filing systems.

KNOWLEDGE AND SKILLS REQUIRED:  

•    Bachelor’s degree in Accounting or a related field is preferred.

•    Knowledge of generally accepted accounting principles.

•    Ability to operate a variety of automated office machines, including calculator, copier, computer, telephone system, fax machine, etc. 

•    Ability to utilize departmental software, including Yardi, MS Office, and others. 

•    Ability to add, subtract, multiply, divide, calculate decimals and percentages, interpret graphs, and measure data.

•    Ability to comprehend and correctly use a variety of informational documents, including Comprehensive Grant reports, computer reports, insurance reports, accounts payable, purchase requisitions, vehicle maintenance reports, MIS documents, Personnel Authorization forms, and other reports and records. 

•    Ability to comprehend a variety of reference books and manuals, including HUD notices, manuals, handbooks, computer manuals, etc. 

•    Ability to prepare performance reports/evaluations, Human Services reports, monthly Board reports, audit reports, requisitions for CGP, budgets, financial statements, HUD required documents, memorandum, correspondence, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction and style. 

•    Ability to accurately record and deliver information, meet deadlines, and maintain confidentiality of restricted information. 

•    Ability to use and interpret accounting/financial and computer terminology and language.

•    Ability to use independent judgment, common sense, and principles of influence and rational systems in the performance of tasks. 

•    Ability to work under stressful conditions, to respond immediately to crisis situations, and to balance priorities within and between offices/departments. 

•    Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful, and professional manner with clients, customers, coworkers, supervisors, and the general public. 

•    Ability to communicate effectively with the CEO, department supervisors, HUD staff, attorneys, Commission staff, auditors, and the general public verbally and in writing.

SUPERVISORY RESPONSIBILITIES:   Ability to persuade, convince, influence, and train others; ability to advise and interpret on the application of policies, procedures, and standards to specific situations; ability to explain, demonstrate, and clarify to others within well-established policies, procedures, and standards.

TYPICAL PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:  While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear.  The employee frequently is required to walk, move up and down stairs, use hands and arms to handle, feel and reach, push, pull, bend, twist, and lift up to 25 pounds.  Read information, often in small print.  Enter and locate information on a computer system or communication device.  Write documents, reports etc. using a writing instrument (i.e., pencil, pen) or computer. Operate a variety of automated office machines, including typewriter, calculator, copier, computer, telephone system, fax machine, etc.  Utilize departmental software, including Yardi, MS Office, HUD software, and others.