Housing Rehabilitation Clerk

The Housing Authority of Yamhill County (HAYC) is accepting applications for one (1) Full-Time 40-hours per week position. The right candidate will help carry out activities related to the day-to-day support of the housing rehabilitation program.

The current pay range for this Full-Time union represented position starts at $19.85/hr to $22.98/hr DOE often starting at the beginning probationary wage but with the opportunity for regular step/wage increases and annual cost of living adjustments.

Compensation package:

This position provides outstanding benefits including fully paid medical, dental, vision (depending on coverage selected), Retirement 401(a) at 6 months which incorporates 6% employee contributions and 7% employer contributions, EAP program, generous PTO program with an additional 12 paid holidays per year and much more.

Hours per week: 40 hours during the hours of Monday -Friday, 8:00 a.m. to 5:00 p.m. OR 4 (10) hour shifts Monday – Thursday, depending on Management approval.

Candidates will be required to have a background check/DMV check completed prior to hire.

This position is considered open until filled. Applications can be found on our website www.hayc.org or at our main office at 135 NE Dunn Place, McMinnville, Oregon 97128. Email Applications along with resume and letter of interest to Dan at dan@hayc.org or Maricela at mmoralesgarcia@hayc.org or fax to 503-472-4376.

Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted.

The Housing Authority of Yamhill County is an Equal Opportunity Employer.

The Mission of HAYC is:

To provide the opportunity for decent, safe, sanitary, and affordable housing to lower-income families residing in our community including opportunities to become self-sufficient.

POSITION RESPONSIBILITY:

Carry out activities related to the day-to-day support of the housing rehabilitation program.

Description of Duties and Responsibilities:

The following represent the major essential and secondary duties of the position; however, they are not intended to be all-inclusive. The Housing Authority reserves the right to change, reassign, or combine job duties at any time.

Essential Job Functions:

• Recommend departmental goals based on departmental needs as assessed from daily exposure to program.
• Responds to inquiries and requests concerning departmental activities and objectives.
• Interfaces as required with participants to process grant applications, certify eligibility and assist in completion of rehabilitation projects.
• Interface with contractors to update their CCB, eligibility and liability information.
• Performs periodic review of participant status/compliance and updates contact information, income and asset information as needed. Performs audit reviews. Ensures that all required information is updated in participant files, generates and scans periodic reports through Yardi, Procorem and/or Smartsheet programs as required by grantors and updates management on status of projects.

Secondary Job Functions:

• Provides miscellaneous support to Home Ownership Program and Housing Rehabilitation Specialist(s).
• Prepare brochures and advertisement flyers for marketing purposes.
• Performs other essential duties and tasks as assigned.

QUALIFICATIONS:

The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Requires basic knowledge typically acquired with a high school diploma or GED, including basic writing, math and reading skills and knowledge of basic office procedures and skills, or any combination of education, training or experience that provides the required knowledge, skills and abilities.
• Requires good, clear written and verbal communication skills.
• Requires the ability to accurately access and use word processing (Microsoft Office Suite), and database software, or the ability to learn these specific programs with minimal training time.
• Requires previous office experience working with the public in which the following skills were attained: effective telephone skills; ability to deal with a variety of people under constantly changing circumstances using tact and diplomacy; ability to prioritize tasks and work with several programs simultaneously under minimal direction; ability to understand and follow verbal and/or written instructions; and familiarity with filing systems and standard business machines (such as copiers, calculator, typewriter, computer equipment, telephone systems and fax machines).
• Minimal lifting and/or carrying is required in this position.

Secondary Qualifications:

Although not mandatory, the following qualifications will enhance an individual’s chance for success in the job and are desirable.

• Direct work experience with a housing agency or title company. Previous experience working with community development projects, and knowledge of community development grant loan processing procedures.
• Construction, home inspection and contract experience preferred.
• Bi-lingual, Spanish preferred.

PRE-EMPLOYMENT REQUIREMENTS:

Must successfully pass a criminal history check. Must be able to pass a pre-employment drug test. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid Oregon driver's license and possess and maintain an acceptable driving record throughout the course of employment. Auto Insurance must be maintained and documented.

COMPANY-WIDE JOB REQUIREMENTS:

• Be courteous and respectful towards others, both internal and external, and responsive to requests.
• Participate in maintaining a supportive work environment. Treat employees with respect and fairness and make open communication a pri
• Work collaboratively as a team player with other employees on staff.
• Display initiative to resolve problems and capitalize on opportunities.
• Promote cost-effective use of the organization’s resources.

HAYC’s staff, its clients, and the staff of community partners are diverse in many ways, including diversity by race, national origin, language, sex, gender, sexual orientation, age and disability. HAYC considers this diversity to be an important asset.

Note: This job description does not constitute an employment agreement between HAYC and the employee. HAYC may change the job duties as it determines to be necessary or useful to meet its needs.

Job Type: Full-time

Pay: $19.85 - $22.98 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $23