Finance and Administrative Services Manager

Nature of Work

This is a professional, administrative, and managerial position responsible for overseeing all financial, administrative, and human resources operations of the Housing Authority.

Working under the general supervision of the Executive Director, the incumbent exercises significant independence in planning and executing work, ensuring compliance with HUD standards, internal controls, and agency policies. The position involves direct supervision of accounting, administrative, and HR personnel.

Essential Duties and Responsibilities

The following duties are illustrative and not all-inclusive. Other related responsibilities may be assigned as needed.

Strategic Financial Leadership

• Provide strategic financial direction to ensure fiscal integrity and long-term financial stability.
• Develop, monitor, and analyze annual operating and capital budgets, cash flow, and financial forecasts.
• Ensure compliance with GASB, GAAP, HUD, IRS, and other applicable reporting standards.
• Lead and oversee all accounting, budgeting, payroll, and procurement functions.
• Provide financial analysis and recommendations to guide executive and board decision-making.
• Support strategic planning and development initiatives with financial insight and projections.
• Oversee preparation and submission of financial reports to HUD, REAC, and other oversight agencies.

Financial Management and Accounting

• Direct and maintain accounting systems to ensure accuracy and integrity of financial data.
• Manage and oversee accounts payable, including vendor and HAP payments.
• Process and post tenant rent payments, charges, and late fees.
• Supervise payroll processing, reconciliations, and quarterly tax filings.
• Prepare, review, and approve journal entries, ledgers, and reconciliations.
• Conduct monthly HUD drawdowns and document receipt of funds.
• Ensure all transactions are properly coded and recorded.
• Prepare and file annual 1099s, W-2s, and nonprofit tax returns.
• Coordinate annual audits, ensuring accuracy, timeliness, and minimal findings.
• Oversee debt management, investment portfolios, and banking relationships.
• Prepare variance analyses, feasibility studies, and project cost reports.
• Maintain general ledger, chart of accounts, and financial records for all programs.
• Prepare quarterly, annual, and ad-hoc financial reports for internal and external use.

Procurement and Asset Management

• Direct procurement and purchasing activities in compliance with federal, state, and HUD regulations.
• Review and approve purchase orders, invoices, and vendor payments.
• Coordinate RFPs, RFQs, and IFBs in collaboration with the Executive Director.
• Maintain accurate records of agency assets, including vehicles and equipment.
• Oversee insurance, maintenance, registration, and security for all agency-owned property and vehicles.
• Provide procurement training to staff and monitor adherence to policy.

Human Resources and Administrative Management

• Manage all HR functions, including recruitment, onboarding, benefits administration, and personnel records.
• Track and maintain employee attendance, leave balances, and accruals.
• Conduct employee evaluations and administer performance management plans.
• Oversee payroll and employee benefits programs, including retirement and workers’ compensation.
• Ensure compliance with employment laws, EEO requirements, and internal personnel policies.
• Support professional development, staff training, and employee engagement initiatives.
• Manage administrative operations, ensuring efficient workflows and technology utilization.

Audit, Compliance, and Reporting

• Ensure compliance with all financial, HUD, and audit reporting requirements.
• Submit accurate financial data through REAC, VMS, and other HUD systems.
• Maintain documentation and records for audits, monitoring, and HUD assessments.
• Continuously review and improve financial controls, reporting systems, and internal processes.

Leadership and Team Management

• Lead, mentor, and develop finance, HR, and administrative staff.
• Promote collaboration, accountability, and continuous improvement.
• Facilitate cross-departmental communication and coordination.
• Represent the Authority in dealings with HUD, banks, auditors, and community partners.

Knowledge, Skills, and Abilities

• Comprehensive understanding of accounting, budgeting, payroll, and financial management principles.
• Expertise in HUD financial systems, GASB, GAAP, and nonprofit finance.
• Proven leadership and supervisory ability in a complex organization.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to design and maintain effective financial and administrative control systems.
• Proficiency in Microsoft Office Suite and accounting software (Yardi or similar preferred).
• Ability to establish and maintain effective working relationships with staff, residents, and external partners.

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Minimum 5 years of progressively responsible experience in accounting or financial management, preferably within a public or nonprofit organization.
• Minimum 3–5 years in a supervisory or management role with direct responsibility for budgeting and financial operations.
• Experience with HUD financial systems and reporting strongly preferred.
• CPA or equivalent professional certification desirable.
• Strong background in accounts payable, payroll, procurement, and public accounting required.

Job Type: Full-time

Pay: $47,097.87 - $56,720.02 per year

Work Location: In person

Salary : $47,098 - $56,720