Inventory Control Clerk

Inventory & Asset Control Specialist ( Not to Exceed 9 Months)

Department: Maintenance

Reports To: Senior Maintenance Manager

Status: Non-Exempt | Full-Time (40 hours/week)

AMP Assignment: 47/50/3

Position Summary

The Inventory Control Clerk is responsible for maintaining accurate inventory control and tracking systems for maintenance materials, supplies, equipment, and appliances. This position supports efficient maintenance operations by ensuring materials are properly received, stored, issued, and documented in accordance with Housing Authority policies, procurement standards, and applicable regulations.

The role requires strong attention to detail, organization, accountability, and the ability to support a fast-paced maintenance environment.

This position is a temporary appointment not to exceed nine (9) months. Continued employment beyond this period may be considered based on operational needs, funding availability, and performance.

Essential Duties and Responsibilities

• The following duties represent the primary functions of the position and are not intended to be all-inclusive:
• Maintain accurate inventory records for maintenance supplies, equipment, tools, and appliances
• Receive, inspect, and verify incoming shipments against purchase orders and packing documentation
• Organize and store inventory in a safe, secure, and accessible manner within warehouses and storage areas
• Issue materials, tools, and equipment to maintenance staff and track usage and distribution
• Monitor inventory levels and communicate reorder needs to appropriate staff
• Assist with procurement processes in accordance with agency purchasing policies and thresholds
• Conduct routine cycle counts and annual physical inventories; investigate and reconcile discrepancies
• Maintain inventory tracking systems (manual and/or electronic, including Yardi or similar systems)
• Track appliances (e.g., refrigerators, stoves, water heaters), including condition, location, and repair/replacement status
• Support inventory tracking related to unit turns, work orders, and preventive maintenance programs
• Prepare inventory reports related to usage, cost analysis, and stock levels
• Ensure compliance with safety standards, internal controls, and procurement requirements
• Maintain clean, organized, and secure warehouse and storage areas
• Assist with surplus property handling, disposal, and recycling in accordance with policy
• Support maintenance staff by locating and staging materials, parts, and equipment as needed
• Assist with upkeep and organization of maintenance annex and storage facilities
• Perform other related duties as assigned

Compliance and Equal Opportunity Statement

The Housing Authority is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected classification under applicable law.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations will be provided to qualified individuals with disabilities to perform the essential functions of this position.

Minimum Qualifications

• High school diploma or equivalent (G.E.D.) required
• Minimum of one (1) year of experience in inventory control, warehouse operations, maintenance support, or a related field
• Valid driver’s license and ability to be insured under the Authority’s vehicle policy, if applicable
• Ability to successfully complete required background, drug/alcohol, and driving record screenings

Preferred Qualifications

• Two (2) or more years of experience in inventory control or materials management
• Experience in public housing, property management, or a governmental environment
• Familiarity with Yardi or similar inventory/property management systems
• Basic knowledge of maintenance materials, appliances, and tools used in residential housing operations

Core Competencies

• Attention to Detail – Ensures accuracy in inventory counts, records, and documentation
• Accountability & Integrity – Maintains reliable inventory controls and safeguards assets
• Organization & Time Management – Effectively prioritizes tasks and manages inventory workflows
• Communication Skills – Communicates clearly and professionally with staff, vendors, and leadership
• Problem Solving – Identifies discrepancies and implements corrective actions
• Team Collaboration – Works effectively with maintenance and administrative staff to support operations

Knowledge, Skills, and Abilities (KSAs)

Knowledge

• Inventory control procedures, stock management, and warehouse operations
• Basic procurement and supply tracking processes
• Safety practices related to storage and handling of materials
• Standard office software and inventory tracking systems

Skills

• Maintaining accurate inventory records and conducting physical counts
• Using inventory systems, spreadsheets, and databases (e.g., Excel, Yardi)
• Organizing materials, tools, and equipment efficiently
• Communicating effectively with internal teams and external vendors

Abilities

• Work independently with minimal supervision while following established procedures
• Maintain confidentiality and accuracy in recordkeeping
• Adapt to changing priorities and operational needs
• Perform routine administrative and inventory-related tasks with consistency and accuracy

Physical Requirements

• This position involves a combination of warehouse and administrative duties.
• Ability to lift, carry, push, or pull items weighing up to approximately 50 pounds
• Frequent standing, walking, bending, reaching, and lifting
• Ability to perform repetitive motions such as typing and handling materials
• Ability to work in warehouse, storage, and occasional outdoor environments

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position in accordance with the Americans with Disabilities Act (ADA).

Work Environment and Supervision

This position operates under the general supervision of the Senior Maintenance Manager or designee. Work assignments are typically provided with expected outcomes, allowing the employee to determine appropriate methods and approaches to complete tasks efficiently.

The role requires the ability to exercise independent judgment, attention to detail, and problem-solving skills in managing inventory control processes, tracking materials and equipment, and supporting maintenance operations.

Work is periodically reviewed for accuracy, completeness, and compliance with established policies, procedures, and applicable regulations.