What are the responsibilities and job description for the Staff Accountant- AP/AR Focus position at Housing Assistance?
Summary / Objective
Perform day-to-day accounts payable and accounts receivable functions while supporting general accounting activities. This role is transaction-focused and supports the monthly close, audit process, and program operations.
Duties and Responsibilities
Accounts Receivable (AR)
Office-based role requiring prolonged periods of computer work; occasional lifting up to 15 pounds.
Hours of Work
The Housing Assistance Corporation (“HAC”) is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability or veteran status. Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoff, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.
It is also the policy of HAC to take affirmative action to employ and to advance in employment, all persons regardless of their status as woman, minority or individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements.
Please inform us of any necessary accommodations required during the application process and/or at any time during employment.
Housing Assistance Corporation promotes compassion and respect to all, empowers individuals to make informed choices and be responsible for their own actions, requires staff to be conscientious stewards of organization resources, encourages and values cooperative efforts at work and in the community and values truthfulness.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Perform day-to-day accounts payable and accounts receivable functions while supporting general accounting activities. This role is transaction-focused and supports the monthly close, audit process, and program operations.
Duties and Responsibilities
Accounts Receivable (AR)
- Code daily cash receipts and prepare deposit detail
- Maintain AR subledger for assigned programs
- Prepare program-specific billings and monthly invoicing
- Review AR aging and assist with collections follow-up
- Coordinate billing documentation with internal program staff
- Enter vendor invoices and employee reimbursements
- Prepare manual AP checks (prep only; no release authority)
- Maintain vendor records and setups
- Reconcile AP subledger activity
- Assist with month-end close and reconciliations
- Prepare bank reconciliation support
- Support audit requests and documentation
- Crosstrain as backup within Finance
- Associate or bachelor’s degree in accounting or related field preferred
- 2–4 years of AP/AR or accounting experience
- Nonprofit experience preferred
Office-based role requiring prolonged periods of computer work; occasional lifting up to 15 pounds.
Hours of Work
- This role is paid on a salary basis.
- The hours of work for this position are Monday through Friday, 35 hours per week.
The Housing Assistance Corporation (“HAC”) is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability or veteran status. Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoff, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.
It is also the policy of HAC to take affirmative action to employ and to advance in employment, all persons regardless of their status as woman, minority or individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements.
Please inform us of any necessary accommodations required during the application process and/or at any time during employment.
Housing Assistance Corporation promotes compassion and respect to all, empowers individuals to make informed choices and be responsible for their own actions, requires staff to be conscientious stewards of organization resources, encourages and values cooperative efforts at work and in the community and values truthfulness.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.